The world bank Africa is currently recruiting for the under-listed job vacancies in the aforementioned African countries
Job # 100690
Job Title Team Assistant
Job Family Administration
Location Accra, Ghana
Appointment Local Hire
Closing Date 19-Apr-2010
Language Requirements English [Essential]
Appointment Type
Background / General description

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.

The role would suit an individual who is able to demonstrate initiative and flexibility and would offer full involvement in the team’s activities.

Duties and Accountabilities

The Team Assistant will report to the

Task Team Leaders as well as the Executive Assistant.  Her/his main responsibility will be, but not limited to:

• Drafts routine correspondence and proofreads and edits materials using proper grammar, punctuation, and style;
• Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;
• Uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution;
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the Bank;
• Solves non-routine problems (e.g., responds to requests requiring file search, etc.);
• Assists in preparation of conferences, seminars, workshops, etc;
• Handles logistic planning for negotiations, Board presentations and signings or equivalent events;
• Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters;
• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team;
• Maintains up-to-date work unit project and other files (both paper and electronic).

Qualifications and Skills

In selecting candidates, the following qualifications and skills will be considered:

• High School and Secretarial Diploma or equivalent diploma, with a minimum of 2-5 years working experience in a reputable organization.
• Proficiency in use advanced functions on Bank standard computer applications (Word, Excel and Power Point)
• Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
• Thorough knowledge of work procedures in assigned work unit;
• Ability to retrieve reference materials from various sources (e.g., databases, IRIS or other filing systems, joint library, internet, etc.);
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
• Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
• Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
• Proficient English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
• Effective time management and organizational skills;
• Ability to produce high-quality work under pressure.
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Job # 100640
Job Title Receptionist (Uganda)
Job Family Administration
Location Kampala, Uganda
Appointment Local Hire
Closing Date 12-Apr-2010
Language Requirements English [Essential]
Appointment Type
Background / General description

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.

The successful candidate will be required to provide professional reception and administrative support services to the organization. He/She will be required to work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail. He/She must be able to deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.

Duties and Accountabilities

These include but are not limited to:

•    Using a multi-line telephone, answering a high volume of telephone calls with courtesy, speed and accurately routing the calls.
•    Receiving, communicating and screening visitors then directing them to their proper destination in a courteous and professional manner.
•    Providing general information regarding the Bank and responding to routine inquiries or complaints from clients and members of the public in line with Bank’s policies and management direction.
•    Referring non-routine, sensitive and/or complex requests for information and other inquiries or complaints to appropriate staff.
•    Relaying messages accurately orally, manually and by electronic mail.
•    Performing other office support functions, examples of which include receiving, sorting and ensuring distribution of incoming mail.
•    Making calls on behalf of staff and when needed
•    Coordinates monthly subscriptions of newspapers to ensure that they are valid.
•    Receive and distribute newspapers and regular journals to relevant staff
•    Maintain Internal and external directories, circulating and updating of the visiting missions schedule weekly, updating of staff AWS/Leave/Missions schedule, recording and dispatch of pouch weekly.

Selection Criteria
•     Minimum qualification of Diploma in Secretarial studies or an equivalent.
•       Excellent command of written and spoken English
•        Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels.
•        Demonstrable team spirit and strong desire to actively contribute to a Bank’s objectives.
•         Willingness and ability to assist in any ad-hoc tasks that may come up.
•        Excellent word and data processing skills (Word, Excel, Lotus Notes, etc.)
•         Ability to pass relevant Bank Group test at time of recruitment (English language).
•        Minimum of two years cognate experience in a busy office environment.

Qualified male and female candidates of diverse background (gender, religious, ethnic, disability) are encouraged to apply.

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Job # 100647
Job Title Program Assistant
Job Family Administration
Location Cairo, Egypt
Appointment Local Hire
Closing Date 06-Apr-2010
Language Requirements Arabic [Essential]; English [Essential]
Appointment Type  
Background / General description
The Middle East and North Africa region (MNA) has around 350 staff. About 50 % are located in the field within 13 countries and the rest in HQ. The MNA Human Resources Team is committed to delivering high-quality HR services and advisory support to the MNA region staff and management teams. Our services range from analytical, problem-solving, strategic interventions to HR actions and administrative work at individual and unit levels.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year renewable term appointment.

Duties and Accountabilities
This position is for a locally recruited staff Cairo – based who will provide a full time specialized and advanced HR administrative support to the decentralized HR function in MNA. The scope of the job includes but is not limited to delivering HR services/products related to recruitment, training, staffing, policies and handling day to day client HR queries and/or reroutes to Sr. HRO.
Based in the World Bank Cairo country office, the position involves interaction with country office staff in MNA countries and counterparts at HQ.
Duties and Accountabilities include but are not limited to the following:

•    Act as a local focal point for the HR Administrators to ensure consistency and quality of HR administration in client country offices.
•    Perform HR administrative work covering employment cycle from recruitment through retirement stages. This includes for example, processing job vacancy advertisements, screening candidates and finalizing recruitment process. Also benefits administration and orientation of new staff.
•    Help in developing, maintaining and updating database and spreadsheets for specific HR reporting activities as in Performance Management, Compensation and Strategic Staffing. Also, perform research and analytical tasks under general guidance.
•    Provide information and guidance to staff on routine HR policies and procedures.
•    Undertake coordination of regional training events and programs as well as extract training needs and help prepare and administer a regional training calendar.
•    Introduce ways to enhance the effectiveness of HR administrative support to the Country Offices.
•    Ensure quality and adherence to standards in HR administration matters for example contracts.
•    Monitor follow-up on deadlines and submissions for management reviews, mid-term reviews, HR Actions and other HR deliverables.
•    Set up appointments with clients, draft minutes of meetings and perform admin responsibilities to address business needs.

Selection Criteria

•    BA degree in HR related fields with minimum four years relevant experience.
•    Professional English skills, verbal and written, including ability to draft routine correspondence and edit materials.
•    Strong computer skills and good knowledge of relevant software applications.
•    ACS tests required

Essential Specialized Skills/Knowledge/Competencies
•    Able to maintain a high degree of confidentiality and trust.
•    Demonstrated ability to operate sensitively in a multi-cultural environment.
•    Excellent interpersonal / communications skills with high level of maturity and good judgment.
•    Results-oriented team player who is adaptable to changing business needs.
•    Effective time management and organizational skills
•    Initiative and resourcefulness to develop HR practical new approaches
•    Ability to learn new practices and procedures quickly with potential for greater responsibility.
•    Ability to choose appropriately between acting independently and consulting with supervisor.
•    Demonstrable skills in retrieving, gathering and obtaining information from various sources (internet) and pulling them together in a usable form.

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Operations Manager
Tracking Code
216811-927
Job Description

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps has been operating in Uganda since 2006 and currently implements programs in
Pader Kitgum, Kaabong and Kotido Districts with funding from USAID’s Office of Foreign Disaster Assistance (OFDA), Food for Peace (FFP), Conflict Management & Mitigation (CMM), as well as Private Donations. Mercy Corps Uganda has experienced significant growth in the past year that has necessitated the expansion into additional districts and the opening of new field offices to provide the level of support necessary to implement quality programs. Working in a transitional environment, Mercy Corps is assisting IDPs who are voluntarily returning home, and integrating well-targeted short-term humanitarian assistance with a larger program of market-based investments in strategic asset-building by addressing a number of overlapping and associated needs within a wide range of activities (livelihoods, peace building, agriculture, water and sanitation, health and nutrition, and economic development).

GENERAL POSITION SUMMARY:

The Temporary Operations Manager is a senior level position with supervisory and managerial responsibilities. Reporting to the Country Director, the Operations Manager will be primarily responsible for overseeing and ensuring the set up and smooth operations and functions of the Mercy Corps Field Office in Kaabong. The Operations Manager will provide support, guidance, training, and leadership to all operational staff (Logistics, Administration, and HR) along side a new nationally hired Head of Office. Given a heavy emphasis on food distribution, the Operations Manager will need to work with commodities and logistics staff from other sites to ensure the reception, storage, and efficient and effective movement of commodities to the various distribution points.

ESSENTIAL JOB FUNCTIONS:

Ultimately responsible for the management and support of all operational functions in Kaabong and is responsible for the full and proper implementation of Mercy Corps systems of management, compliance and control as described in Mercy Corps field manuals.
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East Africa Quality in Early Learning (EAQEL) Initiative(Kenya and Uganda)
The Aga Khan Foundation (AKF) is a private, non-denominationa! development agency promoting creative and effective solutions to problems that impede social development.

The Aga Khan Foundation (East Africa) is launching a two-year education initiative in Kenya (Kinango and Kwale Districts) and Uganda (Amolatar and Dokolo districts), called the East Africa Quality in Early Learning (EAQEL) initiative.

AKF is seeking qualified candidates to fill the following 25 positions which are focused on interventions in the teaching of reading and numeracy in the lower primary grades (1-3).

1. Country Coordinators(2 positions: 1 for Kenya, 1 for Uganda)(Ref: EAQEL

01)The Country Coordinators are responsible for leading an intensive programme to significantly improve literacy and numeracy learning outcomes for children in early grades of primary.

The Country Coordinators, based in Mombasa and Kampala, will serve as the Team Leaders and will be responsible for the project’s success at country level.

Specific responsibilities include:

Oversight and overall coordination all project activities within respective countries
Project quality, effectiveness and sustainability
Supervision of the implementation process
Development and maintenance of government relations and participation in relevant policy discussions.
Supervision of the project team
The ideal candidates will have:
A Master’s degree in Education or its equivalent;
5 years experience managing education programmes either in government or non-governmental organisation with preference given to those with experience in a supervisory capacity, managing a diverse team in an intense, results-oriented environment
Proven familiarity with a variety of approaches to improving literacy and numeracy
Professional contacts with key institutions active in the education sector at country level, including Ministries of Education, curriculum centres and National assessment centres
Proven familiarity with early primary school curriculum
Knowledge of Kenya/Uganda education policies and practices
Experience in grant management.

2. Project Officers(12 positions: 3 for Kwale, 3 for Kinango, 3 for Amolatar and 3 for Dokolo)
(Ref: EAQEL
02)The Project Officers report to the Country Coordinators and are responsible for providing field-based technical input to the pedagogical intervention.

Specific responsibilities include:

Facilitating trainings of target groups in the districts in their geographic areas
Initiating, developing and maintaining relationships with target schools, teachers and communities, and district-level stakeholders
Ensuring all activities are being implemented according to work plans
Carrying out post-training assessments and developing continuous coaching plans with head teachers and government staff.
Providing data and information for reports and internal and external analysis.
The ideal candidates will have:
A Bachelor’s degree in education or its equivalent
Proven facilitation and mobilisation skills including working with teachers
Knowledge of the early years curriculum, especially teaching of reading and numeracy
Ability to work in a team and a results orientation
At least 5 year experience in working in areas of teaching and learning
Knowledge of Kiswahili (Kenya) or Luo (Uganda) will be an added advantage

3. Regional Communications Officer(1 position based in Mombasa)(Ref: EAQEL03)

Responsible for project reporting and documenting all aspects of the project
Managing project information relating to efficiency and sustainability of interventions
Creating a range of communication materials for dissemination
Working with the M&E Officers to ensure that M&E data and analysis are used to improve program quality and inform programmatic decisions
The ideal candidate will have:
A Master’s degree in communication or a related field
Proven experience in donor reporting
An understanding of education policies and practices in East Africa
Excellent writing and editing skills
Experience of at least 5 years in a similar position

4. Monitoring and Evaluation Officers(2 positions: 1 for Kenya, 1 for Uganda)(Ref: EAQEL04)

The Monitoring and Evaluation Officers, based in Mombasa and Kampala, are responsible for measuring the outputs, outcomes and impact of project interventions.

Specific responsibilities include:
Monitoring of country-level activities
Evaluating the achievement of project outcomes, using agreed indicators, at country level
Analysis of project results in relation to activities and inputs
Providing continuous feedback at county level and to project staff on progress, results and challenges
Analysis of project effectiveness and sustainability
Data collection, maintenance and analysis
The ideal candidates will have:
A Master’s degree in M&E or a related field;
5-7 years field experience in monitoring and evaluating education projects;
Proven experience in capacity building in core M&E topics.

5. Accountants (2 positions: 1 for Kenya and 1 for Uganda(Ref: EAQEL05)

The Accountants, based in Mombasa and Kampala, are responsible for the financial management of the intervention

Specific responsibilities include:
Maintaining an accurate financial recording system to record and reconcile transactions (i.e., cash, cheque, bank transfers)
Providing regular financial reports to AKF Finance Officers
Ensuring financial compliance of the project in accordance with the approved budget
Managing cash flow and release of funds
Managing the day-to-day banking and investment transactions
Preparing required documents for financial and governmental audits and ensuring statutory compliance
The ideal candidates will have:
A B.Com and a CPA or equivalent qualification;
5-7 years experience as a field-based accountant for a non-governmental organisation or an international development agency;
Proven experience in project budgeting, financial reporting and budget monitoring;
Familiarity with an ERP.
Expertise in iScala would be an added advantage.

6. Administrative Assistants(2 positions: 1 for Kenya, 1 for Uganda)(Ref: EAQEL06)

The Administrative Assistants, based in Mombasa and Kampala, are responsible for all administrative duties related to the implementation of the project.
ideal candidates will have:
Certified clerical training
3-5 years experience working as a field-based administrative assistant.
Experience for working in a non-governmental organisation will be an added advantage.

7. Drivers (2 positions: 1 for Kenya, 1 for Uganda)(Ref: EAQEL07)
The Drivers, based in Mombasa and Kampala, will be responsible for driving project vehicles.
The ideal candidate will have:
A valid Driver’s License
Proven experience driving manual double-cabin pick-ups in rough terrain;
3-5 years experience driving vehicles. Experience for working in a non-governmental organisation will be an added advantage.
Advanced Driving Certificate from the National Institute of Transport is an advantage.

8. Cleaners/Messengers (2 positions: 1 for Kenya, 1 for Uganda)(Ref: EAQEL08)
The Cleaners/Messengers, based in Mombasa and Kampala, will be responsible for office cleaning and administrative tasks.

The ideal candidate will have:
2-3 years experience as a cleaner/messenger.
Experience working in a non-governmental organisation will be an added advantage.
All technical positions are expected to have the following aptitudes:
Demonstrated initiative and attention to detail;
Excellent verbal and written communication skills in English and Kiswahili;
Excellent computer skills and high familiarity with Microsoft software;
Ability to function effectively within and outside the office in a cross-cultural, inter-disciplinary environment, including the ability to meet multiple demands and deadlines with a positive and constructive attitude under minimal supervision.

Interested candidates should submit a cover letter and CV, along with the names and contact information of three referees (at least two of which must be professional) before the close of business on Friday, 15 May 2009, to the Aga Khan Foundation (East Africa), by e-mail to akf.east-africa @ akdn.org or by mail to P.O Box 40898, 00100, Nairobi, Kenya.

Please quote the appropriate reference number in the e-mail subject line or on the application envelope.

Applications which do not include a reference number will NOT be considered.

Only shortlisted candidates will be contacted.
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