Job Title: Human Resources Manager, Indonesia
Location: Jakarta, Indonesia
Special Requirements: Right to work in Indonesia
Reports to: Country Director, Indonesia
Contract: Fixed term until November 2021, with the possibility of extension
Salary: Competitive salary (depending on qualifications and experience)
Closing date: 12th May 2019
To apply, send a cover letter in English demonstrating how you meet the requirements of the post along with your CV to [email protected] by 12th May 2019 with the subject “Human Resources Manager Indonesia”
BBC Media Action in Indonesia
BBC Media Action, the BBC’s international development charity, uses the power of media and communication to support people to shape their own lives. Working with broadcasters, governments, other organisations and donors, BBC Media Action provides information and stimulates positive change in the areas of governance, health, and resilience and humanitarian response. This broad reach helps to inform, connect and empower people around the world.
BBC Media Action has recently set up a country office in Indonesia and the role will involve setting up and establishing the new workforce and associated systems and practice. This person will work closely with the BBC HR Manager in London and will manage one HR Assistant.
Overview of the role
Reporting to the Country Director, the role of HR Manager requires a strategic thinker with strong people management skills and experience in the corporate sector. You will be working with stakeholders (internal and external) at all levels, where diplomacy and good interpersonal skills are essential. The role also requires experience working with multiple recruitment agencies and job portals, and the ability to multi-task and handle complex and competing priorities. As the BBC Media Action office in Indonesia is a new office, the role will involve setting up and establishing the new workforce and associated systems and practice. This person will work closely with the BBC HR Manager in London and will manage one HR Assistant.
Main duties & responsibilities
HR Operations
- Managing HR operations and activities for BBC Media Action office in Indonesia
- Establishing HR procedures and systems in line with BBC Media Action standards
- Staff database management, including managing and maintaining employee records with confidentiality, employee offers, contracts, contract extensions, mandatory documents, and so on
- Managing the annual salary review dissemination process for all staff, in close collaboration with the Country Director and Finance team, including updating salaries, preparing and allotting salary review letters, and maintaining records
- Supporting the Finance team by providing salary advice and leavers’ data on a monthly basis, including ensuring that all full and final procedures are completed and submitted to finance by employees when they leave
- Managing the annual updating of the Declaration of Personal Interest form for all staff members
- Maintaining and updating recruitment agency contracts
- Documentation of all relevant meetings related to grievances, investigations, and disciplinary issues
- Working on all reports and dashboards
Recruitment and On-boarding
- Managing end to end recruitment processes for all positions in BBC Media Action Indonesia
- Establishing the recruitment processes for all recruitment in line with organisation’s standard and practice, and ensuring that hiring managers and interviewers follow the required process in line with Indonesian laws
- Updating, standardising and maintaining job descriptions for all positions
- Liaising with recruitment agencies, job portals, and candidates throughout the recruitment process
- Conducting and maintaining reference checks
- Negotiating job offers with selected candidates
- Ensuring all necessary documentation related to recruitment is maintained
- Ensuring smooth on-boarding
Policies and Training
- Advise on, monitor, and present all organisational HR policies (both internal and external) for the BBC Media Action office in Indonesia
- Update and distribute employee handbooks to all employees
- Manage and deliver all BBC Media Action Essential Training Courses for new staff members, and deliver refresher training for all existing staff once a year
- To provide advice and support to managers on employee relations, expectation mismatch, non-performance and misconduct issues
- To liaise with other BBC HR Advisors/ Business Partners across other BBC Divisions, to ensure appropriate consistent practices
- Any other task assigned by line manager.
Skills, knowledge and experience requirements:
- Excellent written and oral communication skills in English and Bahasa Indonesia
- At least 6 years’ experience in the field of Human Resources as a generalist
- Experience of setting up and establishing HR procedures, systems and practices
- Extensive knowledge of Indonesian Employment law
- Experience in writing content, briefs and minutes
- Should be proactive and a people person
- Open and clear communication and maintain confidentiality at every stage
- Ability to demonstrate a high degree of self-motivation and strategic thinking
- Ability to work on own initiative and organise time effectively within a range of often conflicting deadlines.
- Capacity to juggle competing priorities at all times
- Ability to negotiate tactfully and effectively
- Good interpersonal skills
- Knowledge of the BBC’s values and willingness to apply them