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Position: Finance Coordinator (Grant)

Reports to: Finance Manager

Supervision of: None

Duty station: North East Nigeria

Travel: 25%

Duration and type of contract: 12 months (with possibility of extension)

NRC is looking for a Finance Coordinator (Grant) for our Country programme based in Maiduguri – North Eastern Nigeria. The purpose of the Finance Coordinator (Grant) position is to support the development and implementation of the delegated support portfolio in all NRC Nigeria program activities.

NRC initiated country operations in Nigeria in June 2015, in order to respond to the critical and increasing needs in the country. NRC currently has a full team based in Maiduguri and a coordination office in Abuja. NRC is currently providing services across various sectors namely; Shelter and Non-Food Items (NFI); Water, Sanitation and Hygiene Promotion (WaSH); Livelihoods and Food Security; Information, Counselling and Legal Assistance (ICLA) and Education in order to address identified humanitarian needs.

The Finance Coordinator (Grant) reports to the Finance Manager.

The following is a brief description of the role:

General responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Implement NRC’s systems and procedures at area level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in procedures and require support team trainings
6. Prepare all financial donors reports.
7. Facilitate monthly Budget versus Actual (BvA) reports with budget holder and follow up on action points.
8. Assist budget holder in preparation of budgets (Draft budget)
9. Maintain Master budget update.
10. Check and verify NRC Nigeria payrolls before payments are made

Specific responsibilities

1. Assist Finance Manager in preparation of field Z costs and ensure that these costs are correctly charged
2. Be proactive in communication with donors to ensure that new donor requirements are taken on board
3. promote exchange of information and cooperation with relevant department in office as well as with Program Development Managers and Coordinators
4. Support the team when needed.
5. Ensure that the accounting, monitoring and reporting are according to procedures (Finance)
6. Support project staff in financial matters (Finance)
7. Maintain budget control and monitor cash flow for the area (Finance)
8. Ensure development and implementation of administrative systems and procedures
9. Ensure that budgeting, financial reporting and other financial processes take place in adherence to Financial Handbook, other NRC policies and donor, auditor and the authorities requirements
10. Provide up-to-date analysis and required reports of the financial situation in the projects and the programme to the Finance Manager, Head of support unit, Head of Program, Area Manager, Program Development Managers, Project Coordinators and the head office (HO) in Oslo

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

· Finance Manager

· Head of Program

· Area Managers

· Logistic Manager

· HR Manager

· Finance Controller in Regional Office.

Scale and scope of position

Staff: None

Stakeholders: NRC donors and implementing partners

Budgets: N/A

Information: Agresso, NRC Intranet

Legal or compliance: NRC Code of Conduct, Finance Handbook and Standard Operating Procedures, NRC Terms of Employment, NRC Security Risk Management Policy and Standard Operating Procedures.

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Finance Coordinator in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Knowledge about own leadership skills/profile

• Fluency in English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Empowering and building trust

• Managing resources to optimize results

• Working with people • Coping with change

2. Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

· Managing resources to optimize results

· Managing performance and development

· Analyzing

· Handling insecure environments

· Empowering and building trust

2. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework