CALL FOR CVS Open to External Candidates Established in 1951, IOM is the leading inter
governmental organization in the field of migration and
works closely with governmental, intergovernmental
and non
governmental partners. IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.
POSITIONS AND RESPONSIBILITIES.
VNE
1 DEPUTY CHIEF O
BSERVER ASSISTANT (1 POSITION)
Under the overall supervision of the Deputy Chief Observer (DCO) of the EU EOM, the
DCO Assistant
will ensure the effective and efficient functioning of the office and work in close collaboration with
internal partners/agenc
ies to ensure efficient flow of information and actions on instructions. Essential
functions include
•
arrangement of appointments and meetings,
•
contacting and liaising with high ranking representatives and officials,
•
acting as interpreter and/or taking m
inutes as and when required,
•
follow up of deadlines and commitments made, preparation of informal translations and
•
any other duties assigned by the DCO.
Desirable qualifications include a degree or appropriate higher education qualification and at leas
t 4 years
of experience (preferably in International NGOs or International Organizations).
Excellent
English
communications skills are essential. Fluency in any other local language would be an asset.
Organizational Unit
:
European Union Election Observation Mission (EU EOM)
Duty Station
:
Abuja
Type of Appointment
:
Short
–
term (2
–
3 months)
Estimated Start Date
:
As soon as possible
Closing Date
:
30
th
December
2018
IOM, acting as implementing partner for the European Commiss
ion, is seeking to recruit a
number of local staff for support functions assigned to the European Union Election
Observation Mission (EU EOM) in Nigeria. All positions are short term assignments (2 to 3
months) based in Abuja (or in the field) and offer su
ccessful applicants the opportunity to
gain valuable experience of working for an International Organization.
All candidates, should be non
–
partisan and willing and flexible to work in an environment
with an intensive workload, have excellent command of En
glish, good analytical and
drafting skills and be familiar with MS Windows, Excel and Outlook. Candidates must be
willing to work flexible hours and be able to perform under tight deadlines. Female
candidates are
encouraged to apply.
VNE
–
2 ELECTION ANALYST ASSISTANT (1 POSITION)
Under t
he overall supervision of the Electoral Analyst, the
Election Analyst Assistant
will perform the
following tasks:
•
Translate and analyse the election legislation and documents,
•
arrange meetings with high ranking officials,
•
interpret and take minutes of m
eetings, gather and analyse information,
•
assist in the preparation of reports, and
•
any other duties assigned by the Election Analyst.
Desirable Qualifications include:
Degree in Election Law, Administrative Law, Election laws, regulations
and procedure
s, voter registration and voter education or related field. Relevant professional experience
of at least 3 years (preferably with International Organizations or NGOs), experience in the interpretation
and application of Nigerian Election Laws. Excellent
En
glish communications skills are essential. Fluency
in any other local language would be an asset.
VNE
–
3 LEGAL ANALYST ASSISTANT (1 POSITION)
Under the overall supervision of the Legal Analyst, the
Legal Analyst Assistant
will perform the
following tasks:
•
Translate and analyse the election legislation and documents,
•
arrange meetings with high ranking officials,
•
interpret and take minutes of meetings, gather and analyse information,
•
assist in the preparation of reports, and
•
any other duties assigned by
the
Legal Analyst
.
Desirable Qualifications include:
Degree in Political Science, Human Rights laws, regulations and
procedures, or related field. Relevant professional experience of at least 3 years (preferably with
International Organizations or NGOs
in the related field). Excellent
English communications skills are
essential. Fluency in any other local language would be an asset.
VNE
–
4 POLITICAL ANALYST ASSISTANT (1 POSITION)
Under the overall supervision of the Political Analyst of the EU EOM, the
Political Analyst Assistant
will
provide
•
technical and administrative assistance in the analysis of the political situation taking into
consideration the country’s history, the most recent political development, the existing legal
framework, other legal d
ocuments relevant to the election process.
•
arrange meetings with high ranking officials, with political parties, candidates, civil society and
any other party as requested by the Political Analyst;
•
interpret and take minutes of meetings.
Desirable Qual
ifications include: Degree in Law, Political Science or related field. Relevant professional
experience of at least 3 years (preferably with International Organizations or NGOs in the related field).
Excellent English communications skills are essential. F
luency in any other local language would be an
asset.
VNE
–
5 HUMAN RIGHTS & CAMPAIGN FINANCE ANALYST ASSISTANT (1 POSITION)
Under the overall supervision of the Human Rights & Campaign Finance Analyst of the EU EOM, the
Human Rights & Campaign Finance An
alyst Assistant
will provide
•
technical and administrative assistance in the framework analysis regarding the regulation in
Nigeria of political finances in general and of campaign finances in particular,
assess the situation regarding political party and c
andidates’ campaign financing in line with
international standards.
•
arrange meetings with high ranking officials, with political parties, candidates, civil society,
members of the judiciary, lawmakers and administration and any other party;
•
interpret and
take minutes of meetings.
Desirable Qualifications include: Degree in Law, Human Rights, Political Science or related field. Relevant
professional experience of at least 3 years (preferably with International Organizations or NGOs in the
related field).
Excellent English communications skills are essential. Fluency in any other local language
would be an asset.
VNE
–
6 MEDIA ANALYST ASSISTANT (1 POSITION)
Under the supervision of the Media Analyst, the
Media Analyst Assistant
will provide
•
technical and a
dministrative support to the Media Analyst such as providing the Media Analyst
with information on the campaign and the media,
•
monitoring the political content of media.
•
assist in the preparation of a written report on the media for the Final Report.
•
an
y other tasks as may be required
Desirable qualifications include: Degree in Journalism, Communication, Public Relations or other related
field, relevant professional experience of at least 3 years (preferably with International Organizations or
NGOs). E
xcellent English communication skills and the ability to work in a team are essential. Fluency in
any other local language would be an asset.
VNE
–
7 PRESS & OUTREACH OFFICER ASSISTANT (1 POSITION)
Under the supervision of the Press & Outreach Officer, th
e
Press & Outreach Officer Assistant
will
provide technical and administrative support to the Press & Outreach Officer. This will involve
•
assisting with press relations, establish and maintain contact with the local and international
media,
•
provide a bas
ic daily media digest of political and election related items for the EU EOM.
•
assist in the preparation of a written report on the media for the Final Report.
•
any other tasks as may be required by the Press & Outreach Officer.
Desirable qualifications
include: Degree in Journalism, Communication, Public Relations or other related
field, relevant professional experience of at least 3 years (preferably with International Organizations or
NGOs). Excellent English communication skills and the ability to wor
k in a team are essential. Fluency in
any other local language would be an asset.
VNE
–
8 (DEPUTY) OBSERVER COORDINATOR ASSISTANT (2 POSITIONS)
Under the supervision of the (Deputy) Observer Coordinator, the (Deputy)
Observer Coordinator
Assistant
will sup
port the (Deputy) Observer Coordinator in managing the observers. Candidates for the
post of (Deputy) Observer Coordinator Assistant should have good sense of organisation and strong
logistic skills. Candidates should be self
–
starters, able to work in a te
am as well as take responsibility for a
range of tasks under the supervision of the Coordinators.
Candidates should be ready to work under time pressure within very flexible working hour’s scheme.
Desirable Qualifications include: Degree in Administratio
n or related field, relevant professional
experience of at least 3 years (preferably with International Organizations or NGOs). Excellent English
communications skills are essential.
Proficiency in word processing and other Microsoft software
requirement
VNE
–
9 DATA ANALYST ASSISTANT (1 POSITION)
Under the supervision of the Data Analyst,
the
Data Analyst Assistant
will support the D
ata Analyst in
•
designing analytical tools for the treatment of key election findings based on observation data
collected by observers.
Candidates should be ready to work under time pressure within very flexible working hour’s scheme.
Desirable Qualifica
tions include: Degree in Mathematics, Statistics or related field, relevant professional
experience of at least 3 years (preferably with International Organizations or NGOs).
Excellent
understanding of statistical software programs and English communicati
ons skills are
essential.
Proficiency in word processing and other Microsoft software required.
VNE
–
10 MEDIA MONITOR (8 POSITIONS)
Under the direct supervision of the Media Analyst, the
Media Monitor
will assist with the following
tasks;
•
Monitor a
sample of local media using the methodology provided by the Media Analyst.
•
Analyse daily a sample of local Media (TV, radio, newspaper) including social media using the
methodology provided by the Media Analyst to measure time and assess tone devoted to p
olitical
parties and candidates.
•
Daily data entry of the findings
.
•
other tasks as may be required.
Candidates should have previous media/press officer and website design experience. Desirable
qualifications include: Degree in Journalism, Communication,
Public Relations or other related field,
relevant professional experience of at least 3 years (preferably with International Organizations or NGOs).
Excellent English communication skills and the ability to work in a team are essential.
VNE
–
11 PROJECT
MANAGER ASSISTANT (1 POSITION)
Under the overall supervision of the Project Manager, the
Project Manager Assistant
will ensure the
effective and efficient functioning of the office and work in close collaboration with internal
partners/agencies to ensure e
fficient flow of information and actions on instructions. Essential functions
include the
•
arrangement of appointments and meetings, contacting and liaising with high ranking
representatives and officials,
•
acting as interpreter and/or taking minutes as an
d when required,
•
follow up of deadlines and commitments made,
•
preparation of informal translations and any other duties assigned by the Project Manager.
Desirable qualifications include a degree or appropriate higher education qualification and relevant
experience of 3 years (preferably in International NGOs or International organizations). Excellent English
communications skills are essential. Fluency in any other local language would be an asset. Proficiency in
word processing and other Microsoft softw
are required.
VNE
–
12 OPERATIONS EXPERT ASSISTANT (1 POSITION)
Under the overall supervision of the Operations Expert, the
Operations Expert
Assistant
will perform
operations and administrative activities relative to the operational aspects of the pro
ject such as
•
transport of personnel and cargo by land and air (car fleet supervision, flight booking and shuttle
service),
•
logistics and procurements (supervision of diverse kits and briefing packs assembling) etc.
complete paperwork and documentation of
procurement actions (issue Purchase requests,
compile bid analyses, obtain quotations from vendors;
•
any other tasks as may be assigned.
Desirable qualifications include a degree or appropriate higher education qualification and relevant
experience of 3 y
ears (preferably in International NGOs or International Organizations). Excellent English
communications skills are essential. Fluency in any other local language would be an asset. Proficiency in
word processing and other Microsoft software required.
VNE
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13 (DEPUTY) SECURITY EXPERT ASSISTANT (2 POSITIONS)
Under the overall supervision of the (Deputy) Security Expert, the (Deputy)
Security Expert Assistant
will support the (Deputy) Security Expert in his responsibility to establish appropriate safety
and security
arrangements for the mission and its mission members, and in providing instructions and guidance on the
safety of EU observers. The assistant will support in establishing and maintaining working relations with
relevant security personnel oper
ating in the host country, such as security officers at the EU Delegation
and Member States representations in the host country and the region, United Nations Security Officers,
in particular UNDSS, and other diplomatic missions. Under the guidance of the
Security Expert or Deputy
Expert, the Security Expert (Deputy) Assistant will
•
assist in analysing the risk, security procedures and evacuations/relocation modi operandi
•
assist in the Movement Planning Process (MOPP)
•
Other tasks as directed by the Security
Expert and/or Deputy.
Desirable qualifications include: Military / Police background or any related field and three years of
working knowledge with International NGOs. Candidates should demonstrate experience and interest in
information gathering, risk a
nalysis, advising procedures, contacts with the Security authorities and report
writing. The Security Expert Assistant should therefore have good analytical and drafting skills. The
candidate should have the ability to work long hours and have good securit
y knowledge of the country.
Excellent English communications skills are essential. Fluency in any other local language would be an
asset.
VNE
–
14 FINANCE & CONTRACTS EXPERT ASSISTANT (1 POSITION)
Under the overall supervision of Finance & Contracts Expert
, the
Finance & Contracts Expert
Assistant
will perform the following tasks:
•
Facilitate the administration arrangements for the mission in close collaboration with the Finance
& Contracts Expert;
•
Assist in the recruitment of local staff and prepare contr
acts/payroll according to IOM and EC
regulations;
•
Issue goods receipt of purchased items, invoice verification and ensure proper archiving of
financial or invoice related documentation.
•
assist in planning and organization of the deployment of the interna
tional staff and related
disbursement of cash advances.
•
participate in staff briefings, debriefings and team meetings as required
•
perform general accounting in IOM’s PRISM system, (
optional
) and
•
perform any other duties that may be required.
Desirable
qualifications include a degree in Business Administration or related field. The candidate must
have at least 3 years professional experience performing similar functions in an International
Organization or NGO. The candidate must be willing to work flexib
le working hours and under tight
deadlines. Excellent English communications skills are essential. Fluency in any other local language
would be an asset. Proficiency in word processing and other Microsoft software required
VNE
–
15 IT EXPERT ASSISTANT (1
POSITION)
Under the overall supervision of the IT Expert, the
IT Expert Assistant
will be responsible for assisting
the IT Expert to:
•
install, configure the LAN equipment and software to full operational capacity;
•
prepare and implement all the necessary
hardware/software configurations for full operation as a
top
–
level LAN including workstations, file servers etc.;
•
provide day to day administration, operation and maintenance of the office network, servers, as
well as computers, including hardware and sof
tware;
•
perform other functions/tasks when required.
Desirable qualifications include an IT degree or appropriate higher education qualification and relevant
experience of at least 3 years (preferably in International NGOs or International Organizations)
. Excellent
English communications skills are essential. Fluency in any other local language would be an asset.
VNE
–
16 SECURITY OPERATIONS ROOM ASSISTANT (5 POSITIONS)
Under the overall supervision of the Security Expert, the
Security Operations Room Ass
istant
will
monitor the current situation in a number of different location in the country and movements of vehicles
on a 24h/7day basis (8 hours shift). The tasks will include:
•
Ensuring awareness of the status of observers and other staff by:
o
Receiving a
nd transmitting relevant information between Security Operations and
Observers/personnel;
o
Monitoring the satellite
–
based vehicle tracking system;
•
Monitoring various open media sources; e.g. TV, Radio, social media, to enhance awareness of
the security en
vironment
•
Assist in mapping security incident data
•
Assist in the development of daily and weekly security situation reports
•
Other tasks as directed by the Security Expert
The Assistant will be required to ensure excellent coordination with the Security Ex
pert and other security
personnel regarding the timely transmission of all relevant information.
Candidates require very good
skills in the operation of computers and standard applications; radio operation skills and knowledge of call
signs used by the UN
would be an asset. Excellent English communications skills are essential. Fluency in
any other local language would be an asset.
VNE
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17 MISSION STAND
–
BY DOCTOR (1 POSITION)
Under the overall supervision of the Project Manager, the
Mission Stand
–
by
Doct
or
will: advice
observers on the threats of any diseases in the country and how to keep themselves safe from them;
give formal presentations to the observers during briefing sessions upon arrival in the country; be
available to provide medical assistance a
nd referral in case of need; assist the observers on the use of
the items contained in the medical emergency kit; instruct them on what they need to do in case of
emergency.
Candidate for this position should have a medical degree from a recognized insti
tute in Nigeria and have
relevant working experience of at least 4 years. Writing of Medical note upon request and must be
available upon request 24/7.
Excellent English communications skills are essential
.
Fluency in any other
local language would be an
asset.
VNE
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18 RECEPTIONIST / SECRETARY (1 POSITION)
Under the overall supervision of the Project Manager, the
Receptionist / Secretary
will maintain and
implement protocol procedures. She/he
•
prepares high quality briefing materials for supervisors’
appointments, meetings, and missions.
•
prepare informal translations and manage core team missions and representation schedule is
requested.
•
draft correspondence, directives, and making follow up when required.
•
screen all incoming calls and corresponden
ce,
•
present proposals to eliminate communication bottlenecks in the office and streamline office
procedures between the core team office and the subordinate units.
•
maintain rosters of high level partners and telephone lists, coordinate the information fl
ow in the
office,
•
follow
–
up on circulation files.
•
other duties as assigned.
Desirable qualifications include a degree in Business Management
or related field, relevant professional
experience of at least 2 years (preferably with International Organizat
ions or NGOs)
. Excellent English
communications skills are essential. Fluency in any other local language would be an asset.
VNE
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19 DATA ENTRY CLERK (6 POSITIONS
–
8 WORKING DAYS)
Under the overall supervision of the Data Analyst, the
Data Entry Clerk
will support the Data Analyst in
processing election observation forms received from observers on Election Day, in support of the design
of analytical tools for the treatment of key election findings. Candidates should be ready to work under
time pressure
within very flexible working hour’s scheme.
Candidates should have a good understanding of statistical software and have experience in data entry
processing (candidates will be tested for their understanding of data entry processing). Excellent English
c
ommunications skills are essential.
Proficiency in word processing and other Microsoft software
required.
The 8 working days will be centre around Election Day.
VNE
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20 LIAISON OFFICER ASSISTANTS (4 POSITIONS)
Under the overall supervision of the Liaison Officer, the
Liaison Officer Assistant will support the Liaison Officer in conducting its field activities under the guidance and instructions set by the Operations
Expert and Security Expert, such as
•Security planning,
•Residential Security Assessment s/Surveys.
•establishing contacts with local authorities at capital level and in all regional capitals; coordinate
with national authorities (police, army, civil society, MPs, district level, mayors of communes, or
others),
•closely monitor security/safety
risks associated with observer deployment at the local level;
•arrange for operational support at field level.
•Other duties as assigned.
Candidates will be deployed in different parts of the country. Desirable qualifications include, experience
from military, police, corporate security or appropriate higher education qualification and relevant
experience of 3 years (preferably in International NGOs or International Organizations). Excellent English
communications skills are essential. Fluency in any othe
r local language would be an asset. Proficiency in
word processing and other Microsoft software required.
Languages
Fluency in English and Native Language;
Required Competencies
Behavioural The incumbent is expected to demonstrate the following competencies:
Values
•Inclusion and respect for diversity:
respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.
• Integrity and transparency:
maintains high ethical standards and acts in a manner consistent
with organizational principles/rules and standards of conduct.
•Professionalism:
demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day -to – day challenges.
Core Competencies
–behavioural indicators
level 1
•Teamwork:
develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
•Delivering results:
produces and delivers quality results in a service
-oriented and timely manner;
is action oriented and committed to achieving agreed outcomes.
•Managing and sharing knowledge:
continuously seeks to learn, share knowledge and innovate.
•Accountability:
takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
•Communication:
encourages and contributes to clear and open communication; explains complex
matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and
verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in the country of the duty station within commuting distance of the duty station
will be considered.
How to apply:
Interested candidates are invited to submit their applications via email to [email protected] indicating position applied on subject line by Sunday , 30th December 2018
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not
more than one page specifying the motivation for application, addressed to
Human Resources,
Internationa
l Organization for Migration (IOM
) and with a subject line of the POSITION NUMBER & TITLE you are applying
.
All applications should include a functional email address, mobile numbers and detailed curriculum vitae
(CV).
Please note that this position is
open only to Nigerian National applicants and only
shortlisted candidates will be contacted