GBLCAREERS

Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

1. Support to programme development, planning and execution
2. Support to monitoring and reporting of programme results
3. Support in resource mobilization
4. Support in knowledge management and capacity building

1. Support to programme development, planning and execution

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.Â
• Drafts project documents, work plans, budgets, proposals on implementation arrangements.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

2. Support to monitoring and reporting of programme results

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

3. Support in resource mobilization

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).
• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

4. Support in Knowledge Management and capacity building

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

Impact of Results

The efficiency and effectiveness of the support provided by the programme assistant to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF’s capacity in helping the most vulnerable women and children.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

Recruitment Qualifications

Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience: Seven (7) years of progressively responsible programme support work experience, with co-ordination and administrative work in the management of programme activities.

Language Requirements: Fluency in English is required. Knowledge of the local language of the duty station is an asset.

Opening Date Mon Feb 19 2018 10:00:00 GMT+0200 (South Africa Standard Time) W. Central Africa Standard Time
Closing Date Tue Mar 06 2018 00:55:00 GMT+0200 (South Africa Standard Time)

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