Gblcareers

Main purpose of job:

Ensuring office and staff accommodation is fully furnished, estates inventory maintained and compliant with One HMG accommodation standards and health and safety policies.

Roles and responsibilities :

Warehousing, utilities and information management

• Day to day maintenance of warehouse and float stores, keeping accurate inventory list of all estate assets – furniture, float and fittings.
• Ensure adequate inventory cover for all estate accommodation and office needs. Advise Estate Manager on future needs and purchasing requirements.
• Maintain correct information on Pyramid for the whole of estate and housing stock.
• Handle requisition and receiving of hotel invoices in Prism.
• PO housekeeping (maintaining minimum agreed post FPCI score).
• Settlement of utility bills (in the absence of accounts office support) and managing accurate utility imprest account.
• Completing disposal of goods in line with Post’s Disposal of Assets policy.
• Maintain up to date electronic and hard copy filing systems.

Housing stock/Estate furnishing and maintenance

• Furnish all the properties in accordance with OneHMG accommodation policy and to required standard.
• Manage individual property inventory lists, including float, furniture and fittings.
• Ensure furnishings and float items requested by officer are in place on arrival.
• Ensure the officer signs and returns float list to accommodation section within three days of arrival.
• Property checks on arrival and departure – ensuring inventory is correct and accounted for, notifying Estate Manager of damaged and missing items and ensuring the relevant officer is charged as appropriate.
• Ensure all property is maintained to required standard and manage work request with TWG as required and ensure timely completion.

Resources managed:

•  Warehouse – Float and Furnishings Inventory, Imprest account – Utilities

• Customer Service Background in property or logistics
• Valid Driving license
• Fluent in English