GBLCAREERS

Job Purpose:

The Projects Assistant will work closely with Tunis-based Project Managers and Assistant Project Managers to support the effective, efficient and timely delivery of North Africa projects.

This will include the provision of administrative and organisational support to the London team.

Location: Tunis, Tunisia

Reports to: Senior Projects Manager

Contract duration: To March 31st 2018

To apply: 

You should send your CV / resume and a cover letter in English which outlines your experience and suitability for the role (PDF or MS Word format) to  with the title of the position in the subject line by 3 July 2017.

Please do not send certificates or other attachments. Applicants without a cover letter will not be considered. Please only apply if you meet the basic required criteria under. National terms and conditions will apply. Only shortlisted candidates will be contacted.

Main Duties:

• To coordinate both Tunis based and international recruitment, including raising people forms, sourcing job descriptions and arranging interviews and tests.
• To take responsibility for North Africa project team travel and international trainer travel, managing complex itineraries and ensuring all necessary logistics are in place, including visas, health appointments and risk assessments. To support the contracting of international/national trainers and service companies through drafting contracts and processing invoices as needed.
• To act as a key point of contact for Media Action North Africa country teams and international trainers, facilitating communications between them, BBC Media Action teams in London, the wider BBC and external stakeholders.
• To ensure the efficient operations in the Tunis office, by developing and maintaining a central up to date and comprehensive paper and electronic filing system
• To accurately monitor and update staff and consultants’ movements throughout the region for security purposes, to ensure RAs are completed correctly
• To liaise with and assist the North Africa Programme Accountant on routine financial issues, where required, including: the preparation, collection and transfer of advances, aiding staff in the preparation and coding of expense claims, monitoring the weekly advances report, and other tasks as required
• To undertake other administrative and/or financial tasks as directed by Senior Projects Manager, North Africa.

Knowledge, Skills and Experience required

• Evidence of supporting projects
• Excellent organisational and administrative skills to prioritise workloads, meet deadlines and respond flexibly to rapidly changing priorities
• Solid administrative skills and knowledge of computer packages (Outlook, Word, Excel, PowerPoint)
• The ability to work independently and proactively
• Attention to detail and the ability to work quickly and accurately under pressure
• Good communication skills, the ability to deal confidently and effectively with staff at all levels, as well as external contacts, both in person and on the telephone
• Experience of working as part of a team and dealing with a wide range of people including donors, financial managers and consultants
• Demonstrable interest in North Africa
• Demonstrable interest in media for development

Desirable

• Experience of working in the Middle East and North Africa (MENA) or knowledge of MENA affairs
• Experience of working with international donors
• Experience and understanding of international development and media issues
• Knowledge of BBC Media Action, its objectives and operation, and an understanding of the wider BBC
• An awareness of BBC rules and regulations

Competencies

The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

• Planning and Organisation – able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements

• Resilience – able to maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy 

• Influencing and Persuading – able to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change

• Communication – able to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information 

• Managing relationships – able to build and maintain effective working relationships with a range of people

• Flexibility – adapts and works effectively with a variety of situations, individuals or groups.  Able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements