GBLCAREERS

The International Committee of the Red Cross (ICRC), Abuja Delegation is looking for a suitable candidate to fill the vacancy below.

Secretary II

Main Responsibilities:

• Participates to implementing of all information management projects or programs linked to information management.
• Ensures that users understand the need for changes and supports these changes.
• Participates to the revision of information management procedures in the delegation and sub-sites.
• In-charge of sending and receiving bordereaux in the delegation. Makes sure all sub-sites follow the standard procedures while preparing and sending bordereaux and trains whenever necessary.
• Makes sure that the letterhead stationery, business cards, envelopes, etc. comply with the applicable visual identity rules and orders on a regular basis to maintain stationery stock including pouch bags & seals in the delegation
• In-charge of Contacts database and supports/trains departments on its & follows up / supervises regularly on the updates by the Receptionist
• Ensures that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes solutions in cases of contradiction between the rules and local practices; ensures that all correspondence concerned by these rules that leaves the delegation is validated by the qualified person; organizes trainings for users when needed, knows the rules regarding signatures and ensures that these rules are applied by all staff in the delegation.
• Briefs / trains new staff on information management tools.
• Communicates and updates on a regular basis with the team regarding the tasks done, problems / issues to be addressed and give suggestions for better organization in the team / organization

Required Qualifications:

• First degree (bachelor or equivalent) in a related field.
• Excellent knowledge of secretariat’s work.
• 1-2 years of professional experience in similar work.
• Excellent written and oral English.
• Very good knowledge of standard computer and other office equipment

 

Personal Attributes:

• Ability to work autonomously.
• Interest and skills for training of users.
• Ability to handle sensitive information with all required confidentiality.
• Rigor and good organization in daily work.
• Sense of responsibility and capacity to fix and respect priorities.
• Ability to cope with stress.
• Flexibility and availability.
• Aptitude for applying and ensuring compliance with ICRC directives and procedures.

 How to Apply:

Persons interested and qualified should send application letter, curriculum vitae and contact details of three referees to

 ABJ_Recruitment_

 Please clearly indicate “Secretary II Abuja” as the subject of your application

(Applications intended for this role without this subject will not be treated)

 

The deadline for the submission of applications will be 07.04.2017. Late application will not be considered

 

Only short-listed candidates will be contacted.

However, ICRC will not request for any monetary payments from applicants at any stage of the recruitment process.                                                                                                                          

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information about the ICRC, please visit our website www.icrc.org