GBLCAREERS

The main purpose of the job is to provide business support services to colleagues across our office in Senegal, ensuring that corporate standards are met.

Accountabilities, responsibilities and main duties:

Finance
– Maintain  petty cash, post transactions on SAP and keep accurate records
– Request petty cash replenishment as required
– Receive cash from Customer Service agents and deposit into the bank
– Provide the Customer Service agents with a cash float
– Raise purchase orders and confirm receipt of goods and services on SAP
– Contact suppliers to obtain invoices
– Scan invoices and send to our global hub
– Input Ecobank Omni online payments
– Collect cheques issued by our global hub and deliver to suppliers

Resources
– Ensure that there are adequate supplies of  stationery in stock
– Monitor fuel consumption for the office car and the generator by updating the control spreadsheet. Ensure that we have an adequate supply to meet demand.
– Support the organisation of events in the office for set up
– Assist the Resources Coordinator with health and safety compliance and record administration
– Provide support to the Resources Coordinator on  premises maintenance
– Make travel bookings for colleagues using our preferred supplier
– Monitor communication costs, ensuring that reimbursements are made by colleagues for personal use of mobile phones
– Support the Head of Finances and Resources in ensuring that we meet corporate standards for environmental impact

Human Resources
– Set up HR files for new members of staff
– Help to organise job interviews
– Provide support on collection of HR data
– Provide support to  international staff on matters relating to residency and other formalities

Other key responsibilities:
The postholder will be accountable to Resources Coordinator. However, the post holder will also be required to work with all Senegal office staff to provide a high level of business support.

Special requirements for the job
A willingness to develop and grow skills and experience through training, collaboration with colleagues and initiative.Ensure safeguarding and guidelines are applied and upheld in line with standards and policy for the following areas:
• Child protection
• Equality, Diversity & Inclusion
• Health and Safety
• Information Knowledge Management
• Environment

Resources work requires occasional (or sometimes regular) work outside conditioned hours, for example in the evenings or at weekends. TOIL should be agreed with the line manager in advance to maintain an adequate work-life balance. Post holders may be required to travel abroad on British Council business and should therefore hold valid travel documents.

Skills and Qualifications
• Experience of working in a business support environment
• Relevant post-secondary school qualification or comparable experience
• Proficient in English (B2 level)
• Proficient in French (B2 level)

For more details on the job, see attached below:

Role Profile
BC Behaviours

The British Council is committed to equality, diversity and inclusion. We welcome applications from all sections of the community. We guarantee an interview to disabled candidates who meet the essential criteria.

The British Council believes that all children have potential and that every child matters – everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989

APPLY NOW
Application Deadline: 20 February 2017 at 23:59 UK Time