GBLCAREERS

Our client is a manufacturing organization and requires for immediate employment two Team Assistants for the Communications and Account Unit respectively.

Job Location: Ikoyi, Lagos State.

Job Summary:

The Communications & Account Team Assistant provides support to the respective Units by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the Communications & Account team. He/she will also support the Communications Director by effectively and confidentially managing her schedule. The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organisational coherence and effectiveness.

This role requires leadership qualities such as accountability, adaptability, flexibility and dependability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.

Main Activities/ Responsibilities:

• Perform daily Media scanning and cutting to prepare an Executive Media Summary for Management (all news mentions of the organization in Nigeria as well as industry news).

• Perform daily support to the Account Unit with requisitions from different department for vendor payment etc.

• Tracking departmental spend against budget by performing a monthly reconciliation with Finance department.

• Liaising with clients, suppliers and vendors on behalf of the  Communication Function;
• Ensuring supplier registration documentations  and invoices are received  timely and efficiently
• Supplied items are correctly received and documented

• Ensure a seamless and efficient processing of payments;
• Process all supplier and prompt payments for the department
• Follow- up with purchasing department to ensure the PO process is speedily executed
• Follow-up with Finance department to ensure payments have been made to suppliers
• Keep store count of corporate, gift and promotional items and make reports on usage and reorder levels.

• Preparation of departmental correspondence documents such as briefing papers, reports and presentations.

• Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate.

• Organising and attending meetings and taking minutes of meetings for circulation.

• Ensure department housekeeping and maintenance including ordering stationery and office equipment.
• Support event branding and coordination (transport corporate branding materials to event location, set up and dismantle).

• Execute administrative duties, service errands and logistic tasks for the department.

• Arrange travel, visas and accommodation for the team.

• This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required.

Profile Required:

• Educational Background: Graduate in any discipline. A communications or financial background is also an advantage.

• Specific Work experience: 4 – 5 years’ experience in support capacity in a very busy environment. He/she mush have experience managing senior executives as well as office administration and co-ordination. He/She must demonstrate vendor management experience.

• Communication: Must be able to communicate effectively, both orally and in writing.

• Time Management:Must have the skills to carry out tasks efficiently and effectively by prioritizing tasks.

• Customer Services: Exemplary customer service skills including the ability to identify needs provide prompt response, and exhibit patience, respect and professionalism in all interactions.
• Financial and Analytical skills:Must have the ability to interpret and present data and track departmental spend.
• Project Management:able to organise and plan complex initiatives and strong organizational capability.
• Project Management: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
• Computer skills: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
• Mobility: Must be able to travel to operational site.

 Technical / Functional Skills:

• Excellent written and oral communication skills; Excellent organizational skills; Strong computer Skills especially Excel, word, powerpoint and email applications; Experience with vendor management; Ability to prioritize with excellent time management skills; Strong attention to details; Able to manage confidential information.

Leadership and managerial abilities:

• Highly organised and methodical; Meticulous planning and attention to detail;  Innovativeness; Results oriented; Pro-active decision making; Experience of tracking budgets; Project Management; Personal and Professional Integrity; Persuasive; Good Negotiation skills

Application:

Qualified applicants with the required experience should forward CVs to ‘’ using ‘Account Team Assistant’ (Accounting background) or ‘Communications Team Assistant’ (Communications/Media or other background) as subject of mail before 14^th June, 2016. Candidates who meet the qualifications listed above will be contacted for interviews. )

Candidates who do not meet the above criteria need not apply. Only applications with either of the subject positions will be opened. Please be guided.