Gblcareers

The Deutsche Gesellschaft fUr Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how.
As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development.
GIZ offers customized  solutions to complex challenges.
We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.
Since 2003, the GIZ Good Financial Governance Program (GFG) has been supporting the GoG’s development efforts in the area of public finance.
Commissioned by the German Federal Ministry of Economic Cooperation and Development (BMZ) and supported by Switzerland’s State Secretariat for Economic Affairs (SECO) since 2008, the United States Agency for International Development (USAID) since 2014 and the Embassy of the Kingdom of Netherlands in 2014, the GFG Program’s main objective is to ensure that the public revenue and budget systems. as well as the management of Ghana’s natural resource revenues are more transparent, increasingly rules based, and more effective.

Job Description

• To achieve these objectives, the Program supports the capacity development efforts of Ghana’s main public financial institutions.
• The Ministry of Finance (MoF) is the leading executing partner.
• The Program also coordinates its activities closely with other Development Partners (OPs) through the PFM Sector Working Group.
• This group serves as a platform of dialogue between the GoG and its DPs, currently co-chaired by the UK.
• In order to implement the Program, the current GoG-GFG cooperation arrangement focuses on three critical areas of public finance:
  • tax administration and revenue policy;
  • the budget process; and
  • domestic accountability.

Main Duties and Responsibilities
The Management Assistant is responsible for:

• ensuring that daily organisational and administrative matters of the Program Manager
• good communication flow, particularly with the Program Manager and the Component Managers is guaranteed
• commissioning work on the program manager’s behalf
• organises and coordinates the Program Manager’s schedule
• reminds, updates and notifies the Program Manager of daily appointments and managing his electronic diary
• prepares correspondence on the Program Manager’s behalf
• writes executive summaries and newsletters
• prepares and organises information materials for the Program Manager and/or meetings.
• answers, reviews, forwards and/or takes calls and handles queries
• manages incoming and outgoing correspondence (post, fax. email) and prioritises and organises it
• managing and reviewing filing and office systems photocopies and scans documents as needed
• participates in and prepares for internal and external (team) meetings and workshops and assists with documenting these, e.g. by taking minutes, as the program manager’s representative
• assists in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
• updates the filing system daily with incoming and outgoing correspondence
• maintains the inventory list for the office/project/programme

Required Skills or Experience
Formal Education

• University Degree Bsc. Administration/BA Administration/Degree in Secretariaship & Management Studies
• at least 3 years professional experience in a comparable position

Other Qualifications

• good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• good knowledge of the English language
• good management and organisational skills
• willingness to upgrade skills as required by the tasks to be performed – corresponding measures are agreed with management