Gblcareers

The Personal assistant (PA) would act as the Managing Director’s first point of contact with people from both inside and outside the organization. Tasks would include but not limited to:

• arranging travel, visas and accommodation
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the MD;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the MD is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Follow up on issues assigned by MD with 3rd parties (suppliers, customers, etc…)
• conduct special tasks assigned by MD
• devising and maintaining office systems, including data management and filing;

Required Skills or Experience
Must have a pleasant character and excellent communication skills