africapractice is a strategy and communications consultancy. We advise industry and governments, helping them to identify opportunity, manage risk and overcome critical communications challenges. We combine strategic communications with political risk analysis and advisory services.
Our clients are among the largest institutions, companies and investors on the African continent. We help them to manage complex relationships with demanding and critical audiences including regulators, media, capital markets, customers and suppliers.
Job description
Job title: HR and Office Manager
Location: Lagos, Nigeria
Type of Contract: Full-time
Line Manager: Managing Director, Nigeria
The role
We are seeking a full time HR and Office Manager to join our vibrant team in Lagos. The purpose of the role is to provide a clean, healthy, secure office environment to enhance work performance, corporate image inside and outside of the company, prepare and manage all office management related budget and implement, manage, improve the related processes and policies in relation to HR.
Key responsibilities and accountabilities
Office Management
Maintain office databases and subscriptions
Assist with organising internal events
Support with travel bookings, visas and accommodation
Administer insurances and benefits information and updates
Manage general administrative document creation and modification
Manage orders for refreshments and office supplies
Deal with contractors, suppliers and deliveries
Maintain filing of client contracts, supplier contracts, employment contracts, employee records and all legislative and compliance documents
Maintain the office and the facilities including liaising with cleaner and support staff, maintenance and repair of fixtures, fittings and equipment and that the office policies are adhered to
Ensure that health and safety measures are implemented and maintained including testing of electrical equipment
Keep inventory of all equipment in the office
Human Resources Management
Manage all aspects of recruitment
Update the office’s candidate database
Manage onboarding and orientation of new hires
Assist with preparation of annual training budget for the hub in collaboration with Managing Director and Finance Manager
Manage conflicts , assist in resolving issues and support general employee relations matters
Support the company in ensuring employment law compliance
Help to promote the teamwork spirit among employees
Manage implementation of HR policies
Assist the company’s compliance in conjunction with legal requirements (such as health and safety)
Assist the Managing Director to engage and motivate staff
Accurately manage absence
Coordinate training sessions
Support line managers with coordination and grading of performance appraisals
Provide performance reward support
Research, advise and administer employee benefits
Assist with monthly payroll
Any other ad-hoc admin duties related to management support, HR and the office
The tasks listed above are not exhaustive.
Applications
Do you want to join a dynamic and fast growing company? Please send us your CV, together with a cover letter specifying your availability, and send the application to [email protected] with the reference “Lagos HR & Office Manager”.
Desired Skills and Experience
Skills and Qualifications
Minimum 5 years’ experience in a similar capacity
Bachelor’s degree or higher in Business, Administration or Human Resources
Good oral and writing communication skills and a clear telephone manner
Excellent communications and interpersonal skills
Excellent time management skills
Good Computer/IT skills ; proficient in MS Excel, Word and PowerPoint skills
Extremely diligent and trustworthy
Ensures accuracy and attention to detail
Superior organisational and prioritisation skills
Ensures accuracy and attention to detail and maintains a high level of record keeping/routine paperwork
Superior organisational and prioritisation skills to deliver results on deadline for multiple projects/tasks
Excellent problem solving skills and ability to adapt to a constantly changing work environment
Ability to work under high pressure for results and manage multiple projects/tasks
Work within a team environment demonstrating conscientiousness, calmness, tolerance and consistency
Working knowledge of employment and labour laws and other applicable regulations and company policies
Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organisational needs
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