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Organisational Context & Scope:

Under the overall supervision of Chief of Mission and direct supervision of the Resource Manageme Officer, in dose coordination with HR, Admin, Logistics/Procurement Assistant, in close cooperation with the relevant units of Accra Office and at Headquarters, the Finance Assistant is responsible for the following functions:

Responsibilities and Accountabilities:

• Assist in implementation and control of finance and budget activities on a daily basis including recommending the solution.
• Maintain proper filing system of ail financial instructions/guidelines issued as reference for completion o work assignments.
• Perform roles of BRP, TYM, TYA, TYP, TYR in SAP.
• Assist RMO in period end process and prepare accounting returns for submission to MAS, ensure prop filing of SAP financial documents with proper supporting documents.
• Train other SAP users.
• Review and ensure all supporting documentation and signatures are obtained before finalizing
• vouchers; verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
• Assist with the maintenance of an effective banking system including preparing monthly bank reconciliation. Maintain contacts with local banks to clarify questions pertaining to office bank accounts.
• Assist RMO in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
• Oversee petty cash maintenance, regular cash counts and reconciliation to the accounts.
• Assist in preparation of monthly /annual financial reports for the mission and donor reports.
• Bring to the attention of the supervisor any relevant financial and budgetary issues and suggest adjustments as necessary.
• Suggest improvements to internal controls and streamlining/efficiencies; provide inputs for new procedures to complement or to adapt existing instructions taking into consideration the specific needs of the office.
• Provide briefing, advice and technical guidance to staff at all levels on IOM financial rules, regulations, instructions, and procedures.
• Assist project managers with financial project management and financial analysis.
• Train, guide and assist in coordinating work of staff dedicated to the above duties and responsibilities.
• Liaise with RO Dakar, RAS, MAS, AGO, BUD and other missions when required.
• Perform such other duties as may be assigned.

Required Skills or Experience

 Bachelor’s degree in Accounting or related discipline; or an equivalent combination of education, training & expenence;

• Minimum six years of relevant professional experience in a similar setting & capacity; supervisory experience;
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;

Skills:

• Excellent computer skills, especially in SAP, Word & Excel; Strong interpersonal & intercultural skills; Team player; 100% integrity Ability to work under tight timehnes.

Technical (specific to the job family)

• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff.
• Effectively applies knowledge of relevant financial discipline.
• Develops / follows internal control procedures to prevent fraud and mismanagement.
• Ensures application of institutional financial policies and guidelines.
• Advocates incorporation of financial considerations into processes and procedures.

Languages:

• Excellent knowledge of English (Both written and Oral) -Required
• Knowledge in French – Advantageous

 How To Apply