Our client provides customers with world class supply chain/ freight / haulage/courier services. As a result of growth, there exists vacancy for the role of a Secretary with front office experience.
Job Location: Ogudu GRA, Lagos (Ideal candidates (preferable female) should be resident on the mainland of Lagos).
Job Summary:
The ideal candidate will carry out all forms of secretarial duties as well act as the first point of contact on behalf of the company.
Detailed Job Duties:
- Carries out all secretarial duties e.g typing, scheduling appointment, take minutes of meetings, act as first point of call to supervisors, keep diaries of supervisors to-do’s etc.
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining employee and departmental directories; giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Maintains a professional work environment and administrative support.
- Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
- Schedule and maintain appointments diary.
- Coordinate incoming and outgoing mails, packages, and deliveries.
- Supply information regarding the organization, products, services and policies to clients on enquiry.
- Deals with compliant tactfully, calmly and politely
- Taking minutes of meeting, handling travel arrangement etc
- Maintains continuity among team members by documenting and communicating actions, irregularities, and continuing needs.
- Contributes to team effort by accomplishing related results as needed.
- Supply line manager adequate information when the need arises.
- Other important functions are Supervisor support, office harmony, crisis handling, office morale, customer service.
- Any other duty secretarial duties as assigned from time to time.
REQUIRED SKILLS & ATTRIBUTES:
- Listening and Communication skills
- Interpersonal Skills
- Organizational skills
- Computer/IT skills
- Confidentiality skills
- Prioriterizing skills priority
- Flexibility/adaptability skills
- Self-motivated & efficient
- Calm under pressure & ability to think on the feet.
- Customer service orientation
EDUCATIONAL REQUIREMENT:
Must be a graduate with background in social sciences or secretarial studies. ( BSc/HND/ OND)
Must have 2- 3 years cognate experience in similar function.
SALARY:
N 50, 000/m
APPLICATION:
Qualified candidates should please forward passport picture and CV’s to ‘[email protected]’using ‘SEC’ as subject of mail. Wrong applications will not be opened. Only applicants with passport pics and CV will be invited for an interview.
Application closes 25th March, 2015.