Main responsibilities
Supply process
· To be responsible for sourcing and ordering of equipment, instruments, services, spare parts and operating supplies for Unilever Capex Project (Local and overseas suppliers).
· Purchasing Capex Project Equipments, materials and Services strictly according to the Brief and satisfy all Internal Security, Quality and Legal requirements
· Plan and maintain vendor master data in line with company workflow procedure.
· Monitor and track the performance of the suppliers e.g. on-time delivery of the requirements, in the right quality and quantity, to deliver the best value to the business and customer’s needs.
Sourcing strategy
· Responsible, supporting the Capex & MRO Lead – East Africa & EM, for forecasting relevant cost indicators (energy, labour, concrete/cement, steel, etc.) and conduct local market survey for price benchmarking.
· To be the trainer for the customers and suppliers to comply with the company policies and procurement procedures.
· Establish and complete partner to Win action plan for key vendors
· Create and track Project procurement Plans
· Closely collaborate with Region part of procurement organization, support any process changes and procurement modest as Buy/Sell, forward buying, e-bidding etc.
· Ensure ownership of intellectual property & provide clear requirements on confidentiality to suppliers.
Contracting
· Prepares contracts for delegated suppliers (preferably using standard Unilever frame contracts approved by legal department, including payment terms). Executes contract approval process according to existing financial policy and Schedule of Authorities.
· Arrange supplier selection according to agreed criteria & select suppliers based on fully recordable and auditable facts
· Informs quality and logistics supervisors on materials storage/receipt/claim procedure according to the contract
· Provide clear requirements on confidentiality to suppliers
Order placement and execution
· Supports the Capex & MRO Lead – East Africa & EM to ensure Tendering Process and Documents Flow Process are being executed according to the purchasing policy
· In case of offshore orders ensures the availability of the correct technical documents (including all necessary certificates).
· Informs related departments and customs clearance team on coming shipments immediately after placing order providing the ETA.
· Places claims to suppliers regarding quality or quantity immediately after receiving claim report from stakeholders or warehouse supervisors and organizes claim settlement
· Processing of relevant purchase orders via Ariba system. Makes improvements to the existing purchase order system and its communication to supplier .
· Manage individual Ariba Buyer Purchase Requests from the business including escalation from IBM, expedition of emergency orders, facilitation of Goods Receipt processes
· Identify opportunities to standardise purchasing requirements, and enable this in the form of a catalogue that can be loaded into Ariba Buyer
Vendor management
· Supports the Capex & MRO Lead – East Africa & EM to prepare and in managing supplier selection process for assigned spend and site clusters using available tools when applicable and standardised templates (RFI’s, RFQ’s)
· Constantly maintains detailed supplier database
· Ensure ownership of intellectual property & provide clear requirements on confidentiality to suppliers.
· Prepares contracts for delegated suppliers (preferably using standard Unilever frame contracts approved by legal department, including payment terms). Execute contract approval process according to existing financial policy and Schedule of Authorities.
· Maintain frequent contact with suppliers, to review/resolve day-to-day issues and to develop current insights into suppliers’ business conditions.
· Build and maintain mutually beneficial relationships with suppliers.
· Develop supplier service Levels, track and analyse supplier performance data, proposing priorities for performance improvement and follow up monitoring actions.
· Address / escalate supplier non-performance as appropriate.
Savings Reporting
· Proactively identify and collate Savings and/or Cash (via payment term extension) and Ariba operations in line with set targets for reporting on ISIS by the Capex & MRO Lead
· Identify and propose cost reduction/continuous performance improvement (supplier) opportunities.
Other tasks
· Coordinate teamwork with other colleagues in Capex & MRO Procurement team
· To develop excellent relationship network with internal stake-holders.
· Ensures proper filing of all documentation for the orders: PR, tender summary (electronic and print out), contract/annex (electronic), PO or/and contract (if different), payment confirmation (optional), certificates, claims (if placed)
· Prepares reports for Capex & MRO Lead – East Africa & EM: ABC, projects status, KPI, savings for materials & services, other reports upon request.
· Following Procurement mandate of working use systems: ISIS, Domino.
· Arrange and plan annual supplier liaison meetings and audit visits according to the supply procedures.
· Update CAPEX radar screen and Project Procurement Plan for EA & EM
Minimum qualifications
· Degree in Procurement or related field
· Minimum 5 years experience in Procurement
· Capex procurement experience highly desirable
· Project management capability & experience highly desirable
· Engineering background will be an advantage
· Basics MS Office, Ariba Buyer skills
· Strong procurement skills
· Purchasing, negotiation and planning skills (e.g. inquiry/negotiation/e-commerce, PO issuing, commercial agreements/contracts, work planning etc.)
· Creative problem-solving and flexibility of thinking
· Ability to work under pressure
· Advanced negotiation skills
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