Gblcareers

Our client is one of the leading indigenous oil and gas firms in Nigeria in need of an Admin/Front Office executive.

Ideal applicants must have worked in the capacities of office administration or human resources.

Salary is above industry standards.

THOSE WHO STUDIED ABROAD AND HAVE INTERNATIONAL EXPOSURE ARE ENCOURAGED TO APPLY.

REPORTS TO: Group Head, Human Resources / Admin Manager

DOTTED LINE REPORT TO: Executive Assistant/MD

SUPERVISES: Admin Assistants

Job Summary

Front Office

• Project a world –class front office milieu

• Serve as the “ face/voice” of the firm

• Help build experience for clients through a ‘Client comes first” attitude by providing timely, quality service

• Answer and direct incoming phone calls or enquiries to appropriate personnel/executive

• Supervision of the switchboard and related bills

• Oversee inter-department communications

• Arrange appointments

• Schedule meetings

• Maintain a safe, serene and clean reception area

• Report and document issues for resolutions

• Oversee the receipt and distribution of incoming correspondence

Office Administration

• Provide administrative and clerical support for the entire of f i ce

• Attend meetings, take minutes and keep notes.

• Work with full service corporate travel agents to coordinate executive travels

• Order and maintain stationery and equipment supplies

• Assist with events and receptions by coordinating RSVPs, name tags , and varying event support

• Manage projects, and contribute to committee and team work

• Maintain electronic and hard copy filing systems

Health Benefits

• Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges

• Responsible for updates, amendments and tracking of employee beneficiary requests

Personnel

• Assist with integration of new hires and completion of their paperwork

• Coordinate induction of new hires

• Track HR- related data, i.e. annual leave, sick leave, evaluations etc.

• Maintain HR file and send appropriate information as necessary to the Group HR

• Assist with the recruitment documentation of administrative support staff

• Obtain/provide certified copies of documents as required

Other duties that might be assigned to ensure the smooth, efficient running of the office

Application

ONLY CANDIDATES WITH A MINIMUM OF FOUR (4) YEARS EXPERIENCE IN THE CAPACITY OF AN OFFICE ADMINISTRATION/ HUMAN RESOURCES OFFICER SHOULD PLEASE APPLY. Forward CV’s to‘[email protected]’ using ‘OFFICE ADMIN’ as the subject of mail. Only shortlisted candidates will be contacted.

Closing Date is 15^th November, 2014.

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