JOB TITLE: Administrative Manager
CODE: GVA/AM 001A
JOB DESCRIPTION:
The successful candidate will maintain close supervision on the daily functions of the staff. Specifically, She/he will be responsible for dealing with telephone enquiries as appropriate and notes important messages that must be delivered promptly. The successful candidate will serve as the receiver of mail, documents and ordered items delivered to the organization’s address.
JOB FUNCTIONS:
Review operating practices and implement improvements where necessary
Supervise and train lower level staff in line with organizational requirements.
Perform related work as assigned.
Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the Company.
Orient and educate fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the Company’s vision and mission statement.
Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
Maintains an effective document and filing management system making information retrieval and utilization more effective.
Organising and chairing meetings with staff. This will include typing the agenda and taking minutes.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Organize and lead meetings with staff to get updates on agreed deliverables. Prepare and circulate minutes.
Schedules appointments and meetings for executives and upper level staff.
EXPERIENCE: Minimum of 5 years’ experience as a Secretary or Administrative manager. Work experience in an IT, VAS or Mobile Services Company.
EDUCATIONAL: Minimum of a good bachelor’s degree
QUALIFICATION REQUIREMENTS:
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (e.g. cresting forms, formatting, presentations).
Knowledge of standard office administrative practices and procedures
Diplomatic, resourceful and able to use initiative.
Organisational (scheduling and co-ordinating) skills.
Experience with managing teams.
Good oral and written communication skills.
Experience with developing, improving and managing work process flows and documentation.
COMPETENCIES:
Building and Leading Teams
Commitment to excel
Developing People
Adaptability
Initiative
Maximizing individual performance
Planning and Organising
Excellent Communication skills
Microsoft Application Suites
METHOD OF APPLICATION:
Candidates who meet the above requirement should email their resume to [email protected] & [email protected] PLEASE, STATE THE POSITION YOU ARE APPLYING FOR IN THE SUBJECT FIELD OF THE MAIL.
