Assistant, Office of the Executive at Global Fund
Vacancy
All appropriately qualified people regardless of sex, sexual orientation and/or gender identities and individuals who are living with HIV are encouraged to apply.
Assistant, Office of the Executive Director / Grade 02
Remuneration:
Corresponding annual salary 76,400 Swiss Frs. (CHF)
Salary and allowances are generally tax-free. In addition, the Global Fund operates a tax equalisation policy.
Benefits:
The Global Fund offers a comprehensive package of benefits. Click here to see more details.
Vacancy Number: DD/13/IRC1523
Closing Date: 30 April 2013
Contract Type: Defined Duration 2 years with a possibility of extension
Reporting to:
Chief of Staff, Office of the Executive Director
Work Division or Department:
Office of the Executive Director
Role Summary:
The Assistant, Office of the Executive Director (OED), has a key role in providing an outstanding efficient and professional service handling a wide range of highly sensitive issues under tight deadlines and high-pressure.
The Executive Director (ED), acting on the highest political level, requires the uppermost standard of professionalism, efficiency, inter-personal communication, and discretion.
As part of a Team that supports the day to day activities of the Executive Director, the incumbent will work in synergy with internal and external contacts under the guidance of the Chief of Staff and the Executive Assistant. Particular regard to the effective planning and preparation of the Executive Director’s internal engagements and calendar is a core element of the position through close collaboration with the Team. Full correspondence maintenance will also be a key function, including receiving, screening, tracking, drafting, responding and archiving.
Responsibilities:
The Assistant will:
Manage the Executive Director’s internal diary:
Coordination and management of the ED’s internal calendar;
Analysing, prioritizing, sorting and registering correspondence and other documentation received in the OED;
Working closely with the Governance Team in the setting up of Committee Meetings;
Provide routine follow-up actions required after travels, including general correspondence;
Prepare routine correspondence and replies related to the ED’s internal and external engagements and follow up on such correspondence.
Provide administrative support to the Chief of Staff as required.
Coordinate the information requirements for the ED ahead of internal engagements, and liaise with departments and internal focal points by:
Ensuring the timely delivery of relevant briefing notes, talking points, presentation/speeches and background information for internal engagements as required;
Following up with relevant or responsible staff for inputs as required.
In the absence of the Executive Assistant:
Manage the Executive Director’s e-mail correspondence (in-box), analysing and assessing the importance and priority status of issues, identifying sensitive material for specific treatment and auctioning/delegating as advised by the Executive Director;
Prepare routine replies for approval by the Executive Director and follow up on such correspondence;
Subject to change by the Executive Director at any time at his sole discretion.
Qualifications:
Essential:
University degree in a relevant field (Business Administration, Secretarial Studies)
Outstanding written English skills for full correspondence preparation, briefing notes, PPT presentations and other high level communications
Experience:
Essential:
Four to five years of work experience in a similar position in an international organization or private institution
Desirable:
Experience in managing an Executive’s Office for a multilateral organization will be an added advantage
Knowledge of the Global Fund and its policies, processes and governance structure
Competencies:
Languages:
An excellent knowledge of English and French. Knowledge of one of the following: Arabic, Chinese, Russian, and Spanish would be an asset.
Core Competencies:
Personal Effectiveness
Working with Others
Core Expertise
People Leadership
Global Fund Mind-set
About the Global Fund
The Global Fund is an international financing institution that provides funding to countries to support programs of prevention, treatment and care for HIV and AIDS, tuberculosis and malaria.
Whether it be the distribution of bed nets to protect families from malaria in Honduras, training youth peer counsellors who will help other teens diagnosed as HIV-positive in South Africa, or providing equipment for the diagnosis of tuberculosis to clinics in Kazakhstan, country-driven programs to fight the pandemics receive funding through the Global Fund.
The Global Fund to Fight AIDS, Tuberculosis and Malaria was created in 2002 to dramatically increase resources to support the fight against the three pandemics. A partnership between government, civil society, the private sector and communities living with the diseases, the Global Fund is an innovative model of health funding. As an international financing institution, the Global Fund does not manage or implement programs on the ground, relying instead on local expertise. The Global Fund works with partners to ensure that funding serves the men, women and children affected by these diseases with maximum efficiency and value for money.
Mandatory cover letter
Please ensure your application is supported by a one-page cover letter. In your letter please explain clearly the skills, experiences and characteristics that make you especially suited to the advertised role.
How To Apply
External Applicants
Global Fund Employees
Beware of scams implying association with The Global Fund. The Global Fund never asks for money for recruitment purposes. The Global Fund never charges registration fees for conferences or meetings. If you are unsure of the authenticity of an e-mail or other communication, e-mail us at [email protected].
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