The mission of WHO is the attainment by all people of the highest possible level of health.

Position Title:       Administrative Assistant

Duty Station:  Jalingo, Taraba State

Organizational Office:  WHO Representative’s Office, Nigeria

Duration:  1 Year, Fixed – Term

Role Summary:

To provide administrative and financial support to all WHO programmes and operations in his/her specific State of assignment.

Resposibilities:
 Under the direct supervision of the Administrative Officer, the incumbent is expected to perform the following duties:

Financial/Treasury Management:

  • Monitor and ensure that the requirements of the payment and reporting processes are being met in line with established time-lines as per the payment guidelines; Make required modifications and/or addenda to the payment guidelines when instructed to do so;
  • Prepare payment instructions and related correspondence for submission to the Bank for preparation of cheques and cash required for programme implementation;
  • Prepare information and related correspondence for submission to the Bank regarding changes to payment instructions that have previously been communicated to the Bank;
  • Review and reconciliation of cash book and bank statements.
  • Process the release of programme funds as per the approved budget; up-date and monitor purchase order balances, ensure all expenses are charged to correct purchase order and award; monitor receipts and disbursement of funds; monitor cash levels and initiates action for replenishment; prepare vouchers and financial reports; submit monthly imprest report in timely manner with accurate back-up documentation; provide feedback to programmes on utilization if funds and status of funding;
  • Manage the EPI NIDs Payment Mechanism in the State of assignment.

Administrative Management

  • Provide administrative support for all Programmes in the State and for the day-to-day management of the office.
  • Handle administrative arrangement for meetings, seminars, workshops and conferences.
  • Liaise with hotels, airlines and travel agents on protocol issues involving travel of staff membersb and WHO consultants.
  • Ensure timely procurement of, and payment for, required goods and services; ensure maintenance of WHO goods and property; maintain up-dated inventory records of WHO property;
  • Advise WHO staff on administrative, program and protocol matters in accordance with WHO rules and procedures; monitor and follow up on leave, contract and other personnel matters.
  • Perform other duties as may be assigned by supervisor.

Qualification:

  • Completion of Secondary education, preferably supplemented by a University degree in Accounting, Finance or related discipline. Good knowledge of computerized accounting systems.
  • At least 5 years experience commensurate with the duties of the posts and its grade in an international, public or private organization of repute.
  • Good knowledge of Accounting and related disciplines. Must be computer literate and familiar with MS Windows applications for word and data processing.
  • Ability to establish and maintain good relations with people at various levels and of different nationalities.


Desirable Qualifications:

  • Ability to acquire sound knowledge of WHO rules, regulations and procedures. Demonstrated abilities for team-work.
  • Experience in working with bilateral or` multilateral International Organizations in the country.
  • Knowledge of other WHO official Languages (French/Portuguese) will be an added advantage.


Application Closing Date:
 5th September, 2012


Method Of Application:

Applications should be e-mailed to: 

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