Vacancy

All appropriately qualified people regardless of sex, sexual orientation and/or gender identities and individuals who are living with HIV are encouraged to apply.
Proposal Officer, Country Proposals Team (30 positions) / Grade 02

Remuneration:

Basic annual salary starting from 76,400 Swiss Frs. (CHF) The Global Fund is a foundation established under the laws of Switzerland enjoying certain privileges and immunities in Switzerland pursuant to a Headquarters Agreement concluded between the Swiss Federal Council and the Global Fund on 13 December 2004.
Benefits:

The Global Fund offers a comprehensive package of benefits. Click on Benefits and Allowances to see more details.
Vacancy Number: DD/11/IRC874
Closing Date: 2011-07-31
Contract Type: Defined Duration / 5 months (end November 2011 – end April 2012)
Report Into: Senior Program Officer, Country Proposals Team
Work Cluster Unit: Strategy Performance and Evaluation Cluster / Strategy & Policy Development Unit
Role Summary:

The Country Proposals Team within the Global Fund Secretariat is responsible for the management of the diverse group of deliverables arising from the Global Fund’s proposal initiation, technical review, and recommendation for funding processes. The Country Proposals Team is seeking to deliver professional, customer focused, innovative proposal management solutions to a broad range of customers (including, but not limited to applicants, members of the Technical Review Panel, the Global Fund Board and relevant sub-committees, and the Global Fund Secretariat).
Responsibilities:

Proposal Officers are hired on a temporary basis as a “support team” within the Country Proposals Team, to assist with the efficient and effective processing of applications for funding under the Round 11 funding window. Under the overall management of the Manager, Country Proposals team, the Proposal Officers will report to the Senior Program Officer and work on a day to day basis with Program Officers and other Country Proposals Team members.

The team of Proposal Officers fulfills an essential role during the Global Fund’s proposal registration and review process. During a relatively short and intense period of time, the team screens proposals received against eligibility criteria and for completeness, liaises with applicants, and then collates both internal grant management material, and the proposals themselves, for review by the independent Technical Review Panel (TRP). Deliverables are required to be performed under tight deadlines and the Proposal Officers will regularly be engaged in the communication of sensitive information to internal and/or external stakeholders in a professional and confidential manner.

The Proposal Officer will:

- Process a large volume of incoming proposals, including tracking and filing proposals and related information (both electronically and in hard copies according to filing conventions)
- Check proposals for completeness
- Review proposals against the eligibility requirements and present their findings with supporting documentation to the Global Fund’s internal Screening Review Panel (SRP)
- Correspond with applicants to obtain clarifications on proposals received
- Compile/enter relevant information contained in proposals into a database/spreadsheets (including, programmatic and budget information, data and qualitative information regarding applicant’s compliance with eligibility requirements)
- Take ownership for preparation of all relevant documentation for the Screening Review Panel and the Technical Review Panel in a comprehensive manner, including compiling proposal documentation, background information and details on past performance of existing grants and information received from the technical partners
- Assist in the compilation and analysis of data and documentation to produce reports on proposal trends; and
- Support the Country Proposals Team with specific tasks relevant to the team.
Qualifications:

Essential:
University degree in public health, public administration, social sciences, or other relevant discipline, or equivalent professional training or self-study/work experience.
Experience:

Essential:

At least one year prior work experience in a team-based work setting.


Desirable:

- Experience working in a fast-paced environment dealing with a large volume of documents
- Strong analytical skills and a financial background would also be an advantage.
Competencies:

Languages:

Written and spoken fluency of English is required in addition to one of the following languages: Arabic, Chinese, French, Portuguese, Spanish or Russian. Additional linguistic skills are a major advantage.

Arabic, Chinese, French, Portuguese, Spanish or Russian native language/mother tongue with fluency in English are encouraged to apply.


Skills:

- Reliable team member with good interpersonal and coordination skills to facilitate work in a multi-cultural team
- Ability to deliver timely high quality results under pressure and within externally mandated tight deadlines
- Excellent communication and writing skills, with data base management and spreadsheet skills preferred
- Self-starter with strong entrepreneurial attitude
- Adaptability and flexibility in working in a complex and dynamic environment and, as required, initiate urgent, accurate and reliable action
- Particular attention to detail
- Strong analytical skills
- Demonstrated advanced skills in Excel, PowerPoint, and electronic file storage, data management and information retrieval

Core Competencies:

- Gathering Information
- Solution-Oriented Analysis
- Demonstrating Accountability and Commitment
- Communicating Effectively
- Promoting Team Work

About the Global Fund

Since our launch in 2002, we’ve committed more than US$21.7 billion in over 150 countries to help fight AIDS, Tuberculosis and Malaria. To date, our programs have saved 6.5 million lives worldwide.

Our organizational culture is based on the values and norms we aspire to and have as individuals and as a team – Integrity, respect, passion, collaboration, innovation and effectiveness. They influence how we work and address issues internally, as well as how we work with partners outside the organization.

We plan to do even better in 2011. But for our plans to become a reality we need people who share our passion and commitment to work together; people who are “best in class” in their chosen field; and most of all, people who want to make a difference to the lives of others.

How To Apply

External Applicants

Global Fund Employees

Beware of scams implying association with The Global Fund. The Global Fund never asks for money for recruitment purposes. The Global Fund never charges registration fees for conferences or meetings. If you are unsure of the authenticity of an e-mail or other communication, e-mail us at [email protected].

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