Executive Assistant
Location: Abuja, FCT
Job # 576273
Date Posted: 27-06-11
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Role Profile:
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Job Responsibilities:

Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Answer phones and direct all incoming calls to appropriate party promptly and efficiently
Communicate and handle incoming and outgoing electronic communications on behalf of the Partners
Assist Partners with preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Assist in pipeline/forecast preparation and management
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Arrange travel schedule and reservations for executive management as needed
Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients

Skills Required:

Adaptability, Flexibility Conceptual/Analytical thinking Attention to Detail
Problem Analysis Excellent communication skills, verbal and written
Strong supervisory skill Decision making skills Time management skills
Problem solving skills Ability to multi tasks Ability to manage people
Ability to think strategically
Excellent calendar management skills, including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Experience scheduling travel arrangements for management

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