Company Secretariat & Compliance

JOB CODE 1005
JOB DESCRIPTION


Position Title Company Secretariat and Compliance

Business Unit / Function Legal
Location Lagos, Nigeria

Department Company Secretariat and Compliance Legal


JOB PURPOSE

To provide and effectively support the Company Secretariat and Governance Unit by ensuring the Company complies with its statutory obligations prescribed under the Companies and Allied Matters Act, its constituting documents and its by-laws and to manage discrete tasks to support governance duties of the department.

KEY ACCOUNTABILITIES
Expected End Results

Supporting Activities
Ensure proper and accurate Records are maintained

Ensuring that up to date statutory and other records are maintained.
.
Documents which are required to be filed by law must be filed on a timely and accurate basis in accordance with the relevant legislation/by-law

Draft minutes and other Legal documentation maintain accurate records and archives of
Documentation within the Company.
Corporate and Company secretarial matters.

Deal with queries and requests from shareholders; monitor shareholder communications through and maintain proper records.
Prepare and collate documentation for Board Pack/Board Meeting.
Keep up to date files on application of the Company Seal and resolutions
Monitor developments in company secretarial practice and related areas of the law, and,
Preparation of documents or forms for certification by the Company Secretary and shareholders
To assist in enhancing work-flows and systems of the secretarial department
Any other duties as and when assigned from time to time.

Compliance

Assist in the implementation of the Company’s business ethics and compliance program
Assist in ensuring that all areas of the business are aware of the code of ethics and regulations.
Archive and file all such records as are required under the Company’s ethics and business conduct program

Other Dimensions

No. of direct reports:
External Solicitors: ___________________
Usual documentation volume: __Scheduled Quarterly board and board committee meetings, minutes and resolutions resulting therefrom, ethics training programs from time to time, yearly related party disclosures, seasonal gift disclosures____________

SKILLS & KNOWLEDGE


Educational Qualifications & Functional / Technical Skills

Bachelor of Laws (LLB);
Call to the Nigerian Bar (BL);
Master of Laws (LLM) degree may be an added advantage
Relevant Experience (Type of experience and minimum number of years)

3-5 years cognate experience in handling company law/commercial -related legal matters in a top-tier law firm or company secretarial/governance function of a large-size company. Work experience in a company registered with the Convention for Business Integrity will be an advantage.
Candidate must have up-to-date knowledge of
Company law and Company Secretarial practice
Governance and Compliance practice (International Best practice);
Corporate and Commercial law;
Telecommunications industry structure and business models
Office routines and company administrative procedures

Other requirements (Behavioural etc.)

Ability to make informed business decisions
Integrity and Confidentiality
Time management and planning skills
Highly organized
Disciplined
Must be a team player
Dynamic and Resourceful
Positive attitude
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