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Legal Assistant

JOB CODE 1007

JOB DESCRIPTION

Position Title Legal Assistant

Business Unit / Function Legal
Location Lagos, Nigeria

Department Legal

1. JOB PURPOSE
(Briefly describe the general purpose of the position or its significance from the
organisation’s point of view and how it contributes to the overall mission/objective
Of the organization).

Effective and efficient filing, archiving, research, library management and general administration to increase work productivity of the Legal Directorate.

2. ORGANISATIONAL CHART
(

3. KEY ACCOUNTABILITIES

Expected End Results

Supporting Activities
Provide administrative support to staff in the Directorate

1. Receive, dispatch and record correspondence received or issued by the directorate
2. Ensure documentation and contract execution within stipulated timelines.
3. Effective Library Management
4. Ensure all files are up to date, complete and properly filed
5. Perform records research
6. Perform rudimentary legal research
7. Coordinate research
8. Check legal forms for accuracy
9. Prepare reports
10. Prepare correspondence
Facilitate departmental provisioning

1. Prepare, process and retire purchase requisitions, advance forms, travel and subsistence forms, operational expense approval forms, expense reimbursements and such other administrative forms as may be from time to time required
2. Coordinate travel documents and approvals for the department
3. Order, stock and distribute office supplies for the department
4. Responsible for raising and processing all requisitions for the department on Oracle accounting package
5. Ensure prompt settlement of Business Partners’ professional fees
6. Interface with departments to clear hindrances to the prompt payment of Staff and Business Partners.

Provide general support services within the directorate

· Report preparation including Board and Committee packs within time and quality standards ensuring that such consumables and equipment required for same are available and are in good working condition
· Report defective tools to the appropriate quarters and ensure swift resolution are proffered to address the issues as they arise

4. DIMENSIONS

§ Usual documentation volume: Daily stationery requirements, library books and law reports, daily processing of advances, retirements, fees, daily receipt and dispatch of departmental correspondence etc., daily contract and documentation sign off by company functionaries ____________

5. SKILLS & KNOWLEDGE

Educational Qualifications & Functional / Technical Skills

· Good bachelor’s degree;
· Post graduate qualification may be an added advantage
Relevant Experience (Type of experience and minimum number of years)

3-5 years cognate post qualification experience in a top-tier law firm or large organization.
Candidate must have up-to-date knowledge of the internal and granular activities of a legal department, including, but not limited to:
Legal research;
Good writing and communication skills
The ability to prioritize and work under a tight schedule
Computer skills
In depth knowledge of legal terminology and principles
The ability to analyze legal documents for accuracy

Other requirements (Behavioral etc.)

· Analytical and numerate
· Attention to detail
§ General office Management skills
§ Accounts and Administrative skills
§ Leadership traits; and
§ Ability to interact effectively with people
§ Computer skills (including word and excel processing, use of databases and search tools)
§ Communication skills
§ People management skills
· Ability to work long hours
· Ability to manage effectively
· Must possess sound knowledge of commercial and business issues
· Must be a team player
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