Management for Science Health(MSH):African Job Vacancies
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Accountant
Job ID: 10-062SURE # of Positions: 1
Band Level: 5 Posted Date: 2009-08-12
Location: UG- Application Due Date: None
Assignment: Center for Pharmaceutical Management
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Overall Responsibilities
The Accountant’s primary responsibility is to ensure that the accounts management system is conducted according to all laws and regulations of Uganda, MSH, and USAID regulations, standard operating procedures and good business practices. In addition to his/her role in managing the field office accounting, he/she may assist the Finance Manager in providing administrative and logistics support management to the Project technical team for the successful implementation of Project activities in Uganda. The Accountant helps to facilitate good communication between the Kampala, Uganda office and the MSH/CPM office in Arlington and in Cambridge, Massachusetts.
Specific Responsibilities
1. Assist in the preparation and management of country project budgets and pipeline expenditures. Estimate upcoming cash needs and track accrual expenditures as appropriate.
2. Prepare routine and ad hoc financial reports to provide managerial information to project managers.
3. Manage cash flow, including funds transfers from MSH Cambridge, local currency exchange, and petty cash.
4. Reconcile bank accounts and field advance accounts each month.
5. Record all financial transactions into an approved MSH Field Expense Accounting System.
6. Assist the Finance Manager as needed to provide an audit interface between MSH Corporate Accounting, MSH external audit firms and donor auditors.
7. Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls. In accordance with the laws and regulations of Uganda, and MSH and USAID regulations, the Accountant processes payables, including approved payments to local vendors, contractors and consultants for goods and services received.
8. Provide administrative support under the direction of the Finance Manager and/or the designed Contracts Officer for any subcontracts issued by the project.
9. Prepare country activity travel advances and process travel expense forms (TEFs) and work with country program staff to resolve accounting related issues.
10. In the absence of a contracted local accounting firm, process local payroll and pension benefits, and maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
11. Maintain communication with the CPM Finance and Contracts Manager to seek guidance on financial and contractual issues. Facilitate communication between country technical staff and MSH offices in Arlington and elsewhere.
12. Maintain communication with the MSH Senior Officer for Project Management Services to resolve issues related to the Field Expense Accounting System and standard operating procedures for finance and accounting.
13. Assist the Finance Manager in maintaining the accounting and budgetary aspects of an effective office country filing system.
14. Assist the Finance Manager in providing logistic support for booking staff and consultants travel and accommodations and for processing required authorizations.
15. Provide assistance in organizing technical meetings and workshops.
16. Perform other duties assigned.
Qualifications
1. Bachelor’s degree or post-secondary qualification in accounting, including related coursework in business management or office administration.
2. At least three years experience working in an independent accounting or bookkeeping position with advanced bookkeeping responsibilities.
3. Long-term working resident experience in Uganda required
4. Fluency in English language including reading, writing and speaking skills, with ability to conduct business in English. Knowledge of Uganda local languages a plus.
5. Demonstrated advanced computer skills in Microsoft Office Suite applications including Excel, Word, and Outlook with experience in data entry.
6. Demonstrated skills and ability in paying attention to detail in accounting work.
7. Excellent interpersonal skills and ability to work in a team.
8. Ability to work independently, prioritize tasks and to take initiative
9. Experience with budgetary aspects of organizing workshops, training courses or meetings including the preparation, evaluation, and monitoring of related contracts preferred.
10. Experience with Uganda public health sector and familiarity with USAID a plus.
Notes
To apply for this position, please see the instructions below. In you cannot apply online, please send your cover letter and CV, indicating the position of interest, to:
Management Sciences for Health
c/o Uganda Sure Saul Kidde
Plot 15, Princess Anne Drive, Bugolobi, Kampala.
Apply for this job
District Logistics Specialist
Job ID: 10-054SURE # of Positions: 1
Band Level: 5 Posted Date: 2009-08-06
Location: UG- Application Due Date: None
Assignment: Center for Pharmaceutical Management
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Overall Responsibilities
The Warehousing and Distribution Specialist works closely with other project staff and with local stakeholders to improve warehouse conditions; warehouse information systems; as well as distribution systems of public health medicines and commodities in Uganda. The Specialist supports assessment, capacity building, implementation and evaluation activities aimed at improving warehousing and distribution. She/he ensures that central medical stores and district depots have the adequate capacity to perform effectively. The Specialist ensures that inventory control policies and procedures are also adequately in place, at all levels of the health system. The Specialist works closely with the Government of Uganda to ensure its long term capacity to supervise and monitor warehousing and distribution activities.
Qualifications
1. Master’s degree in business with concentration in logistics or supply chain management preferred
2. Minimum of three years’ experience providing technical assistance in warehousing, distribution, freight/logistics and supply chain management in developing countries;
3. Knowledge of the pharmaceutical sector;
4. Full understanding of project management disciplines, including business process mapping.
5. Demonstrated intermediate computer skills in Microsoft Office Suite applications including Word and Excel. Knowledge of other relevant warehousing and distribution applications.
6. Demonstrated effective and interpersonal communication skills.
7. Demonstrated excellent English language skills (both written and oral) with the ability to conduct business in English.
8. Ability and willingness to travel within Uganda at least 20% of time.
9. Experience working on USAID-funded projects desirable.
10. Working experience in Uganda.
Notes
To apply for this position, please see the instructions below. If you cannot apply online or have difficulty doing so, please send your cover letter and CV, indicating the position of interest, to:
Management Sciences for Health
c/o Uganda Sure Saul Kidde
Plot 15, Princess Anne Drive, Bugolobi, Kampala.
Apply for this job
Logistics Management Information Systems Specialist (MIS)
Job ID: 10-053SURE # of Positions: 1
Band Level: 5 Posted Date: 2009-08-06
Location: UG- Application Due Date: None
Assignment: Center for Pharmaceutical Management
More information about this job
Overall Responsibilities
The Logistics Management Information Systems Specialist oversees the assessment, development and implementation activities aimed at establishing an appropriate management information system (MIS) within the MOH. He or she works closely with MOH counterparts and other program staff, whether based at the national level or in the districts, to ensure that such manual or automated systems are able to generate medicine/commodity data that is necessary for the planning and monitoring of supply chain activities. The Logistics Management Information Systems Specialist works closely with MOH and other program staff to ensure that data is adequately collected and analyzed and that reports are timely compiled and disseminated amongst stakeholders. He or she ensures that all established systems are implemented in close collaboration with the MOH and that the MOH has the capacity to maintain these systems.
Qualifications
1. Degree in health information systems or other related discipline.
2. Considerable experience in the conceptualization and design of manual and automated health information systems preferably in the field of health or pharmaceuticals.
3. Experience with data management and system administration
4. Advanced computer (hardware and software) skills
5. Demonstrated effective interpersonal and communication skills.
6. Demonstrated excellent English language skills (both written and oral) with the ability to conduct business in English.
7. Working experience in Uganda.
Notes
Please note that this is a potential opening dependent upon funding.
To apply for this position, please see the instructions below. If you cannot apply online or have difficulty doing so, please send your cover letter and CV, indicating the position of interest, to:
Management Sciences for Health
c/o Uganda Sure Saul Kidde
Plot 15, Princess Anne Drive, Bugolobi, Kampala.
Apply for this job
M&E LMIS Coordinator
Job ID: 10-055SURE # of Positions: 1
Band Level: 5 Posted Date: 2009-08-06
Location: UG- Application Due Date: None
Assignment: Securing Uganda’ Right to Essential Medicine (SURE)
More information about this job
Overall Responsibilities
The M&E/LMIS Coordinator works closely with the LMIS and M&E Specialists at the Project central office and with stakeholders in the public health commodities supply chain at the district and subdistricts levels to monitor the effective flow and evaluation of information. He or she trains LMIS users in the use of appropriate tools as determined by the LMIS specialist to upload and monitor data and in reporting problems. He or she ensures that the staff are using the appropriate indicators as identified by the M&E Specialist in support of project goals. He or she coordinates with the Information Systems Assistants and the IT Specialist to ensure the availability and proper performance of the systems and resources, reports problems, and makes recommendations for improvements, as necessary.
Specific Responsibilities
1. Facilitate the establishment of the automated tools in districts, health subdistricts and facilities making sure that systems are working, and reports problems to the Central Office.
2. Ensure that facilities and health subdistricts manage data and information and that they regularly submit data reports.
3. Coordinate data related to the M&E plan and indicators in assigned regions.
4. Work closely and coordinate with the LMIS and M&E specialists to ensure that the appropriate tools and are consistency and accuracy of information.
5. Plan, organize and prepare reports and presentations to stakeholders.
6. Perform other duties as assigned.
Qualifications
1. Bachelor’s degree in health with emphasis in Information Technology; additional experience and training on M&E systems and methods.
2. Strong familiarity and experience implementing and using logistics management information systems including, HMIS, and systems used by the Government of Uganda and other cuasi-governmental institutions a plus.
3. Experience in working with large databases and in analyzing data.
4. Training experience and skills a plus.
5. Strong organizational and interpersonal skills and ability to work in a team-oriented environment.
6. Ability to work in a multi cultural environment.
7. Willingness and ability to travel within an assigned district.
Notes
To apply for this position, please see the instructions below. In you cannot apply online, please send your cover letter and CV, indicating the position of interest, to:
Management Sciences for Health
c/o Uganda Sure Saul Kidde
Plot 15, Princess Anne Drive, Bugolobi, Kampala.
Apply for this job
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